06/26/09

HIGH VISTA AT RIDGEWOOD LAKES HOMEOWNERS ASSOC., INC.

SPECIAL BOARD OF DIRECTORS MEETING

June 4, 2009

The meeting was called to order at 4:00 p.m.

Mr. Novak announced that proper Notice of the meeting was posted.

Directors in attendance were Mr. Metz, Mr. Fiedler, Mr. Rooney and Mr. Novak

Mr. Novak announced that he called this Special Meeting of the Board of Directors as this was the first opportunity that the entire Board was able to meet since March and that the Board had a very important decision to make in filling the Board vacancy.

Mr. Novak asked if the Board members wished to make a nomination for the Board position.

Mr. Metz placed Herb Sapirman in nomination. Mr. Metz listed the personal attributers of Mr. Sapirman and his record of community involvement which lead to the nomination.

No other nominations were made.

The Board unanimously concurred in the appointment of Mr. Sapirman to the Board of Directors.

Mr. Sapirman accepted the position as a Board member. He explained that he has no predisposition on Board matters and has no personal agenda.  He expressed his intent to help maintain the quality of the community and keep High Vista as a great place to live.

Mr. Sapirman moved to adjourn the meeting.  The motion was seconded by Mr. Fiedler. The meeting was adjourned at 4:05 p.m.

Signed:_____________________________ 
              President John Novack
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

May 18, 2009

A Board Meeting of the High Vista at Ridgewood Lakes Homeowners Association, Inc. was held at the Clubhouse at High Vista on Monday, May 18, 2009.   The meeting was called to order by President John Novak at 7:00 p.m.  The following Board members were in attendance:  Mr. Novak, Ed Fiedler, and Richard Rooney.  David Metz was absent.  Community Association Manager Tina Morbitzer was also in attendance.

Mr. Novak stated that the meeting had been properly noticed, and that a quorum of the Board was present.

Mr. Fiedler responded to questions raised at the Town Hall Meeting held April 20, 2009:

·         A resident complained that the gatehouse guards are not letting individuals in to look at resale homes in High Vista unless hey have pre-approval from the resident.  Mr. Fiedler contacted a representative at Securitas, the company that operates the gatehouse, and he agreed that this is contrary to their procedures and they would correct immediately. This procedure is now covered in the May 8, 2009 release from Sentry Management on the gatehouse operations procedures.

·         A suggestion was made that next year, during the spring break time frame, High Vista should have appointed monitors to supervise activities in the pool area.  Mr. Fiedler reported that the Board has no objection to pool monitors.  Procedures and details need to be developed.

Mr. Novak responded to two other questions raised at the Town Hall Meeting held April 20, 2009:

·         A question had been asked regarding High Vista’s responsibility for surface water management.  An amendment to the articles just recently discovered was forwarded to the Association’s corporate counsel for review.  According to counsel, the amendment was quite generic, and counsel reports that the responsibility for surface water management lies with the Master Association.

·         A former Board member had asked whether a letter, proposed at the time by one of the Board members, had ever been sent to the Master Association.  Mr. Novak reminded the members that the proposed letter had been reviewed with corporate counsel and the Board members at the time, and that counsel had advised not to send the letter.

Mr. Novak asked the Board members to review the minutes of the April 20, 2009 meeting.  The Board accepted the minutes as presented.

Mr. Fiedler reported on the financial condition of the Association. He reported that reserves have increased to $405,000 in April 2009.  He further reported that, through April 30, 2009, the Association was running $8,375 under budget.  He gave much of the credit to the volunteers at High Vista, for keeping expenses under control.  He further reported that the two largest variances continue to be Copier Replacement and Pool Operations/Maintenance.  He explained that the copier, which cost $7,500, was paid for up front, but the budget line item was carried out over 12 months. So, by year-end, the negative variance will be extinguished.  Pool Operations/Maintenance continues to exceed budget, but should show improvement going forward, now that seasonal issues are past.

Mr. Rooney read Mr. Metz’ Maintenance Report:

·         Painting of the exterior of the clubhouse is complete

·         A sign labeled “No cooking of foods that produce grease-laden vapors” has been installed in the kitchen, to comply with the Fire Marshall’s office regulations.

·         Signs at the front gate, indicating “low clearance” have been installed, and will be paid for by the Master Association

·         Grout and tile work at the pool has been completed

·         Speaker covers on the back patio have been replaced

·         The fence and shuffleboard areas have been cleaned

·         The front door has been repaired

·         A C.E.R.T. storage cabinet has been installed in the west storage room

·         The waterfall pump and plumbing have been replaced

Mrs. Morbitzer reported that eleven homeowners each owe more than $200.00 as of May 13, 2009.  Six of those are with the attorney for collection, and one is in mortgage foreclosure.

Mr. Rooney reported on the study of telephone costs.  He said that the information he has received shows there is no cost benefit in making the change.  He further advised that the Bright House service is working well, and would recommend making no change.  Mr. Novak said that further bidding should be investigated.  Mr. Fiedler moved to table the issue until Mr. Metz had returned.  Mr. Rooney seconded the motion.  The motion passed unanimously.

Under New Business, the Board members discussed reserve study issues.  Mr. Novak reported that the painting of the exterior of the clubhouse cost $6,500.00—as a result of obtaining four bids for the project.  The reserve study contemplated that the cost would be $9,110.  Mr. Novak reported that, while the reserve study called for replacement of the air conditioner, there was no need to replace the system.  Additionally, Mr. Novak stated that the reserve study carries a $2,500 line item for office furniture and equipment in the office; he asked the Board members to study the needs for the office and make recommendations at the next meeting.  Mr. Novak reported that two items scheduled for replacement in 2008 were being handled as follows:  Mr. Rooney is dealing with the stage curtain, and Mr. Novak is dealing with obtaining a new kiln.

Mr. Novak announced that the next Board meeting would be held Monday, June 15, 2009. 

Mr. Fiedler moved to adjourn the meeting; Mr. Rooney seconded the motion.  The motion passed unanimously.

The meeting adjourned at 7:22 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
Approved as Corrected
6/15/2009

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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

April 20, 2009

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, April 20, 2009, in the Clubhouse at High Vista. The meeting was called to order by President John Novak at 7:00 p.m. Mr. Novak stated that the meeting had been duly posted. The following Board members were in attendance: Mr. Novak, Ed Fiedler, and Richard Rooney. Dave Metz was absent. Community Association Manager Tina Morbitzer was also in attendance.

Mr. Fiedler responded to a question posed at the Town Hall Meeting held February 18, 2009, as follows:

Can a sign be placed at the entrance that would display the street numbers for High Vista Drive in district #1 and #2? The purpose is to guide emergency vehicles to their destination. The Board responded that they do not believe it is warranted at this time, since emergency vehicles have GPS systems. Various members tested different addresses with various GPS systems, and the system worked correctly. The matter will be revisited if it becomes a problem in the future.

Mr. Novak asked the Board to review the minutes of a Board meeting held February 16, 2009. There being no additions or corrections, the minutes stand as presented.

Mr. Novak asked the Board to review the minutes of a Board meeting held March 16, 2009. Mr. Novak moved to correct the minutes to read "A Special Meeting of the Board of Directors." Mr. Fiedler seconded the motion. The motion carried unanimously. The minutes were approved as corrected. Mr. Novak asked the Board to review the minutes of the Organizational Board meeting held March 16, 2009. There being no additions or corrections, the minutes stand as presented.

Mr. Rooney reported that a fire inspection was held the prior week. There were three violations: 1) a low battery in the emergency system; 2) a missing sign in the kitchen, indicating that no "heavy-grease" items may be cooked; 3) the inspection certificate on the sprinkler was out of date by two days. David Johnston has taken care of the deficiencies.

Mr. Fiedler provided an overview of the financial condition through the three months ending March 31, 2009. A copy of this report is as follows:

I'm pleased to report that we have $397,454 in reserve. We will spend down a little of this to paint the clubhouse and tile the pool.

Thru 3 months, we are under budget with a small surplus of $2,867 which can be attributed to volunteerism.

Pool operations & maintenance is over budget by S4,848.  Keep in mind the first 3 months are the highest propane usage months and this cost will level off as we get into the warmer months. We also had the unexpected cost associated with replacing the grates at the bottom of the pool.

Copier replacement is shown as $5,625 over budget. We paid for the copier up front and expensed it for the year so the variance will disappear by year end.

Mrs. Morbitzer reported that copies of the 2008 audit are available upon request, as well as available on the Association's web site.

Mr. Fiedler read a report submitted by Mr. Metz, regarding recent maintenance issues. A copy of this report is as follows:

1.    Drain return covers in pool and spa replaced to comply with new regulations.

2.    Installed back-ups for community computer in office.

3.    Replace spa chlorinator.

4.    Repaired- Filter vessel for the spa. Acid washed the pool filter grids.

5.    Replace electrical switch on spa pump.

6.    Replaced fan motor in women's outside restroom.

7.    Replace the fill valves in the inside restrooms.

8.    Installed new electric outlet and moved thermostat in library.

9.    Installed new locks on office and electric room doors.

10. Installed 2 new area speed limit signs.

11. Replaced the nets on the tennis courts.

12. The bottom spa step has been repaired.

13. Tree trimming at the clubhouse and PeeWee’s Park has been completed.

14. New plantings on and around the waterfall has been completed.

15. We are in the process of filling pot holes on community streets.  Anyone with information on a pot hole please notify maintenance.

16. Reminder that the pool and spa area will be closed April 21^st thru April 23^rd for tile repairs.

Mr. Novak asked Mr. Fiedler and Mr. Rooney whether they had received any new information about the possibility of changing phone providers. Since they had not, Mr. Novak moved to table any action on this issue until the next Board meeting. Mr. Fiedler seconded the motion. The motion carried unanimously.

Mr. Novak announced that the next Board meeting is scheduled for May 18, 2009 at 7 p.m.

There being no further business to come before the Board, Mr. Rooney moved to adjourn the meeting; Mr. Fiedler seconded the motion. The motion carried unanimously. The meeting adjourned at 7:12 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

March 16, 2009

An Organizational Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, March 16, 2009 at the High Vista Clubhouse. The meeting was called to order by John Novak at 7:29 p.m.  Mr. Novak stated that the meeting had been duly posted. The following Board members were in attendance, which constituted a quorum:  Mr. Novak, Ed Fiedler, Dave Metz, and Richard Rooney.  Community Association Manager Tina Morbitzer was also in attendance.

Mr. Novak announced that the purpose of the meeting was to designate roles.

Mr. Metz nominated Mr. Novak for the office of President; Mr. Fiedler seconded the nomination.  There being no further nominations, Mr. Novak will serve as President.

Mr. Novak nominated Mr. Rooney for the office of Vice President; Mr. Fiedler seconded the motion.  There being no further nominations, Mr. Rooney will serve as Vice President.

Mr. Rooney nominated Mr. Fiedler for the office of Secretary/Treasurer;

Mr. Novak seconded the nomination.  There being no further nominations, Mr. Fiedler will serve as Secretary/Treasurer.

Mr. Rooney moved to adjourn the meeting; Mr. Fiedler seconded the motion.  The motion passed unanimously.  The meeting adjourned at 7:32 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
Adopted 4/20/09

HIGH VISTA AT RIDGEWOOD LAKES HOMEOWNERS ASSOC., INC.

SPECIAL BOARD OF DIRECTORS MEETING

March 16, 2009

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, March 16, 2009 at the High Vista Clubhouse. The meeting was called to order by John Novak at 3:31 p.m.  Mr. Novak stated that the meeting had been duly posted. The following Board members were in attendance, which constituted a quorum:  Mr. Novak, Ed Fiedler, Dave Metz, and Richard Rooney.  Bob Banks was absent. Community Association Manager Tina Morbitzer was also in attendance.

Mr. Novak announced that the purpose of the meeting was to designate how the secretary would vote the proxies given to him.

Mr. Novak moved to instruct the secretary to vote all proxies for Ed Fiedler.

Mr. Rooney seconded the motion.  The motion carried unanimously.

Mr. Metz moved to adjourn the meeting; Mr. Rooney seconded the motion.  The motion passed unanimously.  The meeting adjourned at 3:34 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
Corrected and adopted 4/20/09
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HIGH VISTA AT RIDGEWOOD LAKES HOMEOWNERS ASSOC., INC.

ANNUAL MEETING OF MEMBERS

March 16, 2009

The Annual Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, March 16, 2009 at the Clubhouse at High Vista.  The meeting was called to order by President John Novak at 3:00 p.m.  Mr. Novak stated that the meeting had been duly posted and mailed.

Mr. Novak announced that the purpose of the meeting was to take nominations from the floor for additional candidates willing to serve on the Board of Directors.

Nominating Committee member Dottie Zaleski read the portion of F. S. Chapter 720 applicable to such nominations.

Nominating Committee member Richard Rooney asked if there were any questions on the purpose of the meeting, or the procedure for nomination.

Mr. Rooney asked if there were any names to be placed in nomination.  Hearing none, he asked the question again.  Once again, there were no further nominations.

Mr. Novak announced that the meeting would be in recess until 7:00 p.m. at the same date and place.

________________________________

At 7 p.m. on Monday, March 16, 2009, President John Novak reconvened the Annual Meeting.

Mr. Novak asked anyone still holding a ballot to cast their ballots.

Mr. Novak appointed the nominating committee for the following year:  Sue Frosch, Dave Metz, and Dottie Zaleski.

Mr. Novak then announced that the polls were closed.

Secretary Bob Banks announced that a quorum had been obtained, with 288 members present in person or by proxy.

Mr. Novak appointed the Election Inspectors:  Don LeBlanc, Tom Smith and Tom Tschudy.  The Inspectors started the ballot counting procedure.

Members discussed items of mutual interest.

Mrs. Morbitzer announced the results of the election:  Ed Fiedler: 281 votes; Harold Wille: 1 vote; and one blank ballot.  Mrs. Morbitzer thanked all the volunteers who handled registration and the election process.

Mr. Novak announced that Bob Banks had tendered his resignation from the Board of Directors.

There being no further business to come before the members, Nancy Hillman moved to adjourn the meeting; the motion was seconded by Mr. LeBlanc.

The meeting adjourned at 7:25 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

February 16, 2009

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, February 16, 2009.  The meeting was called to order by President John Novak at 7:00 p.m.  Mr. Novak stated that the meeting had been duly posted. The following Board members were in attendance:  Mr. Novak, Bob Banks, Ed Fiedler, Dave Metz, and Richard Rooney.  Community Association Manager Tina Morbitzer was also in attendance.

Several Board members presented answers to some questions posed at a Town Hall Meeting held January 19, 2009, as follows:

Mr. Fiedler answered a remark regarding the pool not been warm since last fall.  He stated that Mr. Metz checked it and it is working properly, but that it is more difficult to raise the temperature in the early morning, due to the solar system

Mr. Fiedler reported that the complaint about exercise equipment wearing out will be addressed; the exercise equipment is handled through the Association’s reserve funds.

Mr. Novak asked the Board to review the minutes of a Board meeting held January 19, 2009.  There being no additions or corrections, the minutes stand as presented.

Mr. Banks presented the financial report for the month ending January 31, 2009.  He reported that the association’s financial position continues to be sound.

Mr. Fiedler reported on a meeting with Sentry Management, regarding general security issues.  A copy of the minutes of that meeting are hereby attached and made part of this record.

Mrs. Morbitzer presented the management report.  She reminded members to give the Association, through its manager, any address changes in writing.  She reported on the delinquencies, and commented that the level of delinquency is low in comparison to many other communities.  She also reported that she has not yet received the 2008 audit.

Mr. Metz presented the maintenance report as follows:

1)    A new self-locking gate has been installed at the back of the pool.  The gate allows access to both the pool area and the horseshoe pit.

2)    The horseshoe pits will be available the week of February 26, 2009.

3)    The new copier has been delivered; copies are available at 25 cents per color copy, and 10 cents for black and white copies.

4)    Repairs have been made to the exercycle.

5)    A leak in the ceiling room of the exercise room has been repaired.

6)    About a year ago, some of the common area sidewalks were treated with a clear sealant.  That portion of the sidewalk has not required pressure cleaning since then.

Mr. Banks made a motion to amend the agreement with the firm of Wean and Malchow, so as to permit contact with counsel by any Board member.  The current agreement limits contact to the President and the Manager.  Mr. Metz seconded the motion.  Mr. Banks said that board members should be able to contact the attorney at will.  Mr. Rooney said that the arrangement was made to keep costs down.  Mr. Metz said he agreed with Mr. Rooney; he also stated that it is necessary to have a chain of command, and that all issues should go through the president.  Mr. Novak stated that all Board members are equal, but that the questions must be channeled.  Mr. Banks voted in favor of the motion; Mr. Fiedler, Mr. Metz, Mr. Novak and Mr. Rooney voted against the motion.  The motion did not carry.

Mr. Banks moved to regulate speeding within community.  Mr. Metz seconded the motion.  Mr. Metz recommended posting 20 MPH speed limit signs at the entrance to each one of the Districts.  Mr. Rooney asked what the state requirements are in heavily populated areas; he also asked how the speed could be regulated.  After further discussion, Mr. Banks amended his motion to read that he moved to regulate speeding within the community by posting speed limit signs at each entrance; Mr. Metz seconded the amendment.  The motion passed unanimously, as amended.

Mr. Banks moved to seek the retention pond requirements as outlined by the Southwest Florida Water Management District; he is concerned that the ponds that were quit-claimed to the Association may require expensive periodic engineering evaluations.  Mr. Novak seconded the motion.  Mr. Metz stated that he researched the maintenance responsibilities, and found that maintenance remains with the Master Association until the Developer completes developing the 3,000 acres--because all retention ponds are connected.  When the development is complete, maintenance will be turned over to the individual associations.  Mr. Novak asked if the responsibility lay with the Master Association or with the Developer.  Mr. Metz stated it was the Master Association.  Mr. Banks stated that the quit claim included maintenance, but that he was withdrawing his motion until he can look at the quit claims and the amendments pertaining to same.

Mr. Banks moved to conduct a forum to review the Architectural Review Committee and Association rules.   Mr. Metz seconded the motion.  Mr. Banks said he wants to be sure that the Association is operating within the new rules, and that the rules are being enforced on a uniform basis.  Mr. Fiedler said that the Architectural Review Committee uses the documents of the Association, and the Master’s guidelines, in their enforcement process.  Mr. Novak stated that committee members are updating the procedure, and visit properties frequently to ensure uniformity.  Mr. Banks and Mr. Novak voted in favor of the motion.  Mr. Metz, Mr. Fiedler, and Mr. Rooney voted against the motion.  The motion failed.

Mr. Banks moved to replace the phone service with VOIP (Voice Over Internet Protocol).   Mr. Metz seconded the motion.  Mr. Banks reported that Member Frank Reiter interfaced with Bright House.  The cost would increase from $125 to $200 on a 3-year contract; this would include cable, Roadrunner, and telephone service.  Mr. Rooney warned that changing the internet service might interfere with the security system.  Mr. Metz asked to see the proposal.  The motion was tabled until the next meeting, in order to create a bid comparison between Verizon and Bright House.

Mr. Novak said that the bylaws require the appointment of a nominating committee, prior to the Annual Meeting, for 2009 and 2010.  Mr. Novak nominated Mr. Metz, Dottie Zaleski, and Sue Frosch.

Mr. Novak announced that the Annual Meeting will be held March 16, 2009, and that the next regularly-scheduled Board Meeting will be held April 20, 2009.

Mr. Banks moved to adjourn the meeting; Mr. Fiedler seconded the motion.  The motion passed unanimously.  The meeting adjourned at 8:09 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
Adopted 4/20/09
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Meeting with Sentry Management

01/22/09

Overview

On January 22, 2009 a meeting was held at the LaCresta Sales Center to discuss general security issues in the Ridgewood Lakes community; and, specifically, the front gate operations.   The meeting was attended by representatives of LaCresta, High Vista, Securitas, and Sentry Management.  The participants are:

LaCresata Residents Committee:

·         Jerry Melton

·         Beverly Kendall

·         Bob Morgan

·         Jeff Simon

·         Doug Peterson

High Vista

·         Ed Fiedler

·         David Metz

Sentry Management

·         Pam Fauer

·         Hank Ohnstad (Securitas)

·         Chuck Jaekel

Following is an overview of issues discussed and key action items agreed upon for completion by our next scheduled meeting on February 19, 2009, at 11 AM. 

1.    The primary discussion revolved around the need to improve front gate operations and to project a more professional and secure image. 

a.   Standard operating procedures for all guards will be reviewed by Sentry Management and Securitas.  Guards will adhere to more focused and stringent security procedures.

b.   Vehicles without “clickers” or “stickers” will be required to stop and register, showing I.D. and purpose for visit.

c.    Guest passes will be color coded and dated, and must be visibly positioned on the dashboard.

d.   Guards will be instructed not to open the gates for long periods of time.

e.   Guards need to be diligent in screening all visitors

2.    Securitas and Sentry Management will advise as to the computer system provided by Del Webb during the refurbishing of the guardhouse.  It is thought that this system is intended to provide a database of residents.

3.    Evaluate the antennae to see if moving, or adjusting will improve use of remote controls (“clickers”) issued to all residents.

4.    Evaluate providing a list of approved visitors, vendors, and trades for more immediate access.

5.    There was discussion relative to requiring residents to notify the front gate of any visitors.  Upon arrival at the front gate visitors who have not been pre-authorized will be required to contact the resident for authorization to enter the community.

6.    Securitas to provide information on additional “barrier arm” to provide right lane access to residents only.  Potential for a bar-coded sticker to activate the “residents only” gate. 

7.    Reiterate the requirement that trades cannot begin work before 7 AM.  Access to the work site will not be allowed until 6:30 AM.

8.    Arrange to have the exit gate opened between 6 AM and 6 PM. 

a.   This will require a speed bump to be installed just prior to the exit gate to slow traffic at that point.

9.    Both Del Webb and JL Land are responsible for closing the construction entrance evenings and weekends.  The importance of this has been reiterated to both employees on this matter.  Jerry Melton will be given a key to the back gate so that we can close and lock the gate is necessary.

10. Look into having Haines City Sherriff’s Department visit with LaCresta to present individual home security information (Jerry).

11. Next meeting scheduled for Thursday February 19^th, at 11 AM.

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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

January 19, 2009

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, January 19, 2009.  The meeting was called to order by President John Novak at 7:00 p.m.  Mr. Novak stated that the meeting had been duly posted. The following Board members were in attendance:  Mr. Novak, Bob Banks, Ed Fiedler, and Richard Rooney.  Dave Metz was absent. Community Association Manager Tina Morbitzer was also in attendance.

Several Board members presented answers to some questions posed at a Town Hall Meeting held December 15, 2009, as follows:

There were occasions when a John Deere tractor and workmen golf carts were parked on the boulevard, as work was being performed.  A recommendation had been made to place orange cones around work vehicles so that motorists could determine that the work vehicles were stationery.  Mr. Fiedler discussed this safety issue with Doug Pertz, and cones will be placed around the vehicles when the job is of some duration.

A recommendation had been made to leave a flashlight in the bar area that could be used for those leaving the clubhouse by themselves late at night.  The Board responded that this is not practical, and suggested that members bring their own flashlight if necessary.

A recommendation had been made that the Association allows garbage cans for trash collection in the community.  The Board responded that this item is not open for discussion. Article VII, Section 20 of High Vista’s Declaration of Covenants, Conditions and Restrictions is clear that garbage cans and similar containers are not permitted.

A request was made to see if trash collection could occur later in the day.  Mr. Banks informed the Board that the trash collector had agreed to make our collection about one hour later in the morning.

An observation had been made that bikers are sometimes driving towards the vehicular traffic, instead of driving in the same direction as the traffic.  The Board responded that this is in violation of the laws of the state; it is dangerous and should be stopped immediately. The Board suggested that someone write an article for an upcoming newsletter.

Mr. Novak asked the Board to review the minutes of a Board meeting held

November 17, 2008.  There being no additions or corrections, the minutes stand as presented.

Mr. Novak asked the Board to review the minutes of a Board meeting held

December 15, 2008.  There being no additions or corrections, the minutes stand as presented.

Mr. Banks presented the financial report for the twelve months ending

December 31, 2008.  He reported that the association’s financial position continues to be sound.

Mr. Fiedler reported that he has requested a meeting with Sentry Management, and the security personnel, as a result of the break-in reported in La Cresta. 

Mr. Fiedler is working with the Fire Department to develop a letter to assist owners in lowering their insurance rates, as a result of the new fire station.

Mr. Rooney advised that owners may obtain additional windshield gate access stickers from Sentry Management, at a cost of $1.00 each.

Mrs. Morbitzer presented the management report.  She reminded members to give the Association, through its manager, any address changes in writing.  She reported on the delinquencies, and commented that the level of delinquency is low in comparison to many other communities.  She also reported that the 2008 audit materials were shipped January 16, 2009 to the High Vista auditing firm.

Mr. Novak presented the maintenance report, due to Mr. Metz not being in attendance.  He reported as follows:

          The wireless mike receiver has been sent out for repairs.

          A new display board has been installed in the communications area.

          A new computer has been installed to handle Channel 95.

A new sign has been posted in the tennis court area, advising that players must wear tennis shoes.

Some residents have been moving pool furniture out of the pool area; such action is prohibited.

          The pool temperature is set at 86 degrees, and is monitored daily.

Mr. Metz is looking for assistance from an arborist, if such experience is in the community.

Mr. Novak announced that the following have been appointed to the Nominating Committee:  Mr. Rooney, Dottie Zaleski, and Fred Frohmann.

Mr. Novak announced that the next meeting would be held February 16, 2009.  The meeting adjourned at 7:35 p.m.

Approved: February 16, 2009

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

December 15, 2008

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, December 15, 2008.  The meeting was called to order by President John Novak at 7:04 p.m.  The following Board members were in attendance: 
Mr. Novak, Bob Banks, Ed Fiedler, David Metz and Richard Rooney.  Community Association Manager Tina Morbitzer was also in attendance.

Several Board members presented answers to some questions posed at a prior Town Hall Meeting, as follows:

Mr. Fiedler reported that Association members meet frequently with Gary Lou, of the J. L. Land Company, in order to maintain good communication between the Association and the Master Association.  He further explained that, as a result, there is no need to appoint a special committee to work with the Master Association.

Responding to a question about the disappearance of trees on the golf course, the Board reported that the High Vista Association has no control over the golf course.

In response to a question asking what the Association receives in exchange for the increase in Master Association maintenance fees, the Board advised that the fees had not increased; thus the question is moot.

In response to questions relating to the solar heating system for the pool, Mr. Novak reported that the project was a capital improvement, and would be reported to the auditors as such.  He further explained that this expenditure did not require 66 and two-thirds approval of the membership, because that clause applies only to special assessments.

Regarding speeding on the boulevard, the board stated that the only solution at this time was to continue to use High Vista’s communication methods to urge residents to abide by the speed limit.

Mr. Banks presented the financial report for the eleven months ending November 30, 2008.  He stated that the Association is in sound financial shape.  He also reported that he and Mr. Novak have been exploring refinancing the loan on the clubhouse.

Mr. Fiedler stated that the Board was having difficulty finding 3 inch adhesive blue reflective letters for the High Vista For Sale signs, and that black letters were being used on a temporary basis.

Mr. Novak discussed his findings on refinancing.  He reported that the present financial climate makes it almost impossible to get bankers to discuss this issue.  He said that the hope would be to reduce the interest rate by one percent.  He further advised that some members are recommending passing a special assessment to pay off the loan.  Another item being discussed is finding ten owners to loan the Association $100,000 each, in order to pay off the loan early.

Mr. Metz discussed some of the maintenance projects he has been working on:

a)   Mr. Goldacker has placed stickers on cars being used in the CAP program, so that residents can identify the cars legitimately involved in this program.

b)   Track lighting has been replaced in the Clubhouse.

c)    Some diseased plants by the pool are being replaced.

d)   Thirteen toilet seats are being replaced in the Clubhouse.

e)   Three microphones are being replaced.

f)     Repairs are under weigh on some of the exercise equipment.

g)    Methods for repairing cracks in driveways are being tested, and a solution will be provided within the next 30 to 45 days.

h)   Mr. Metz thanked the volunteers who helped install the holiday decorations in the common areas at High Vista.

Mr. Novak announced that the next meeting would be held January 19, 2009.  He then wished everyone a joyous holiday, and adjourned the meeting at 7:25 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

November 17, 2008

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, November 17, 2008.  The meeting was called to order by President John Novak at 7:02 p.m.  The following Board members were in attendance:  Mr. Novak, Bob Banks, Ed Fiedler, David Metz and Richard Rooney.  Community Association Manager Tina Morbitzer was also in attendance.

Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance.

Several Board members presented answers to some questions posed at a prior Town Hall Meetings, as follows:

Mr. Metz, in regards to the failure of many remotes at the entrance gates, said that the J. L. Land Company is planning to have the antenna moved to a different position.

Regarding water from fountains blowing over the roads, he noted that Ridgewood Lakes Gardens has the responsibility to turn off the fountains when the winds are high.  However, the condition of the greens is also a concern.  Mr. Metz will meet with Doug Pertz to try to find a better solution.

Mr. Fiedler responded to the question on whether the association was obliged to continue to pay for TV cable.  He said that there is a contract in place, with two years remaining on the term.

Mr. Fiedler gave a detailed explanation of the Insurance Committees’ investigation and final recommendations.

Mr. Novak discussed the need for community organizations to pay required sales tax on their activities.

Mr. Novak reported that Progress Energy acknowledged their double billing on poles that were no longer in place on the boulevard, and had issued approximately $28,000 in credits to the Master Association.

Mr. Novak asked the Board members to review the minutes of the Board meeting held October 27, 2008.  There being no corrections, the minutes were approved as presented.

Mr. Novak asked the Board members to review the minutes of the Board meeting held November 13, 2008.  There being no corrections, the minutes were approved as presented.

Mr. Banks presented the financial report for the ten months ending October 31, 2008.

Mr. Rooney reported that an auxiliary fire station is now located within five miles of High Vista.  He informed owners that if they had received an increase in their insurance costs, they should contact their agent and provide this latest information, in order to get a reduction.

Mr. Banks reported that at the Planning Commission hearing for DA-06-09 in Bartow on November 12, 2008, he testified and expressed High Vista’s displeasure with the delays regarding the a) the secondary entrance, b) the emergency entrance, and c) the temporary fire station.  A copy of his letter, dated October 31, 2008, to Commissioners is hereby attached.

He further reported that, during the hearing, he met with the various county planning officials and Mr. Brandon, JL Land's representative.  The following agreements were reached:

1. The new temporary fire station will commence operations on November 17, 2008, at the Polk County Information station on US 27 across from Posner.
From that station to the furthermost house in High Vista is, according to the Fire Department, less than five miles.

2. The emergency entrance is official and it is operational.  It was officially moved from Holly Hill Road/Forest Lake Drive and it is now the extension of the Florida Development Road into the corner of the La Cresta where La Cresta meets Florida Development Road.  It now meets Fire Department approval.

3. The County and JL Land Development, Inc. agreed, as in paragraph 3.1.3., to have a secondary road into and out of the development from the South, at Forest Lake Drive by May 1, 2011.  This will allow High Vista residents to get to the Publix complex and points South without going out onto US27.

Mr. Banks reported that he and Mr. Rooney met with Corporate Counsel Paul Wean, to discuss issues concerning the Master Association, and the requirements for compliance with the “Over 55” issue.

Mr. Metz presented the maintenance report:

1)    The air conditioning units for the Clubhouse have been serviced;

2)    the front door to the clubhouse will be locked for a few days, while the front deck is painted;

3)    the pool deck painting is finished; Mr. Metz thanked Jack Conner, Rich Tomasic, Bill Beninghof, and Jack Dunmyre;

4)    tree trimming is continuing;

5)    the temperature on the pool has been raised from 84 degrees to 86 degrees;

6)    he is working with David Johnston to find an acceptable crack-filler for the drives in the concrete drives;

7)    The pool maintenance company cleans the pool Mondays, Wednesdays and Fridays between the hours of 8:30 a.m. and 9:30 a.m.—and residents are asked to get out of the pool during that period.

Mrs. Morbitzer reported she had received a check for $130 from Eleanor Weston, as additional proceeds from the sale of the phone/email directory, bringing the total for the year to $1,960 which has been returned to the association.

Mrs. Morbitzer reported that there are three properties in mortgage foreclosure.

Mrs. Morbitzer reminded members that coupon books will be mailed in the next few weeks to owners, and that any address changes should be made in writing to her office.

Mr. Metz moved that a letter be sent to the Master Association, asking the Master to appoint someone from High Vista to the Master’s Board of Directors.  Mr. Banks seconded the motion.  Mr. Fiedler amended the motion to reflect that the Board member on the Master’s Board should be a Board member on the High Vista Board.  Mr. Rooney seconded the amendment.  The motion, as amended, carried unanimously.

Mr. Novak moved to renew the existing contract of Morbitzer Communities, Inc. for calendar year 2009, under the same terms and conditions.  Mr. Metz seconded the motion.  The motion carried unanimously.

Mr. Novak moved to trade in the existing coin-operated copy machine for a new color copier at a cost of $7,500.  Mr. Metz seconded the motion.  The motion carried unanimously.

Mr. Metz moved to renew the contract of Complete Pool Care, Inc. at the same rate as the existing contract; Mr. Fiedler seconded the motion.  The motion carried unanimously.

Mr. Rooney moved to fund the remainder of the shelving in the library on the east and the north walls, at a cost of $2,000.  Mr. Fiedler seconded the motion.  The motion carried unanimously.

Mr. Metz moved to renew the contract of Florida Cleaning Plus, Inc. at the same rate as the existing contract.  Mr. Rooney seconded the motion.  The motion carried unanimously.

Mr. Metz moved to renew the contract of David Johnston under the same terms and conditions, except for the addition of one week’s vacation pay equal to $350.00.  Mr. Rooney seconded the motion.  The motion carried unanimously.

Mr. Metz moved to purchase a 10 hp plastic pool pump to replace the existing cast iron pump.  Mr. Rooney seconded the motion.  The motion carried unanimously.

Mr. Novak moved to adopt the proposed budget for fiscal year 2009, as developed over five budget committee meetings.  Mr. Fiedler seconded the motion.  The motion carried unanimously.

Mr. Novak moved to establish the monthly assessment per home for fiscal year 2009 at $155.00.  Mr. Rooney seconded the motion.  The motion carried unanimously.

Mr. Novak announced that the next Board meeting will be held Monday, December 15, 2008, at 7 p.m.

.Mr. Metz moved to adjourn the meeting; Mr. Fiedler seconded the motion.  The motion carried unanimously. The meeting adjourned at 7:44 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

Special Board of Directors Meeting

November 13, 2008

The meeting was called to order at 4:00 p.m.

Mr. Novak announced that proper Notice of the meeting was posted.

Directors in attendance were Mr. Banks, Mr. Fiedler, Mr. Metz, Mr. Novak and Mr. Rooney.

The Minutes of the November 6, 2008 Special Meeting of the Board of Directors was adopted without correction.

Mr. Novak announced that the purpose of the meeting was to continue general discussion on the 2009 budget.  Mr. Novak announced that nothing decided at today’s meeting is final, and that the entire budget will be voted on at a later date.

Mr. Novak explained that on the budget worksheets previously distributed he had estimated miscellaneous income from interest, late fees, transfer fees, copier and phone directory fees.

The estimates were accepted.

Mr. Novak then led a discussion of the Expense line items requiring further discussion on recommendations made at the October 16, 24, 30 and November 6, 2008 meetings for the 2009 budget.

The following summarizes the discussions and Board’s recommendations:

The previous recommendation for a $2,000 expenditure to refurbish the north and east walls of the library was reaffirmed.

The decrease of $3,804 in pool operation & maintenance was reaffirmed.

The elimination of the $30,000 pool deck resurfacing line item was reaffirmed.

The expenditure of $7,500 for a new pump for the pool was reaffirmed.

The expenditure of $7,500 for a new coin operated color copier was reaffirmed.

The increase in the budget of $600 for the cost of insurance was reaffirmed.

It was recommended that the budget for taxes remain the same as the 2008 budgeted amount.

It was recommended that the Maintenance Manager be given a one week, 20 hour paid vacation at a cost of $580.  After discussion the recommendation was accepted by the Board with Mr. Banks dissenting.

A lengthy discussion was had on the expected increase in the cost of electric power due to the announcement earlier this date of the Florida Public Service Commission approval of a 24% rate increase to Progress Energy.  It was recommended and agreed to allocate the remaining non-dedicated funds ($16,484) to the Clubhouse and Common Area utility line items.

Mr. Novak stated that the Board must approve the recommended expenditures for the library improvements, the purchase of a pool pump and the purchase of a copier at the next BOD meeting.

Mr. Novak announced that the next BOD meeting is the regularly scheduled BOD meeting set for Monday, November 17, 2008.

Mr. Fiedler made a motion to adjourn and it was seconded by Mr. Rooney.  The meeting adjourned at @ 4:45 p.m.

Signed:_____________________________ 
              President John Novak
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HIGH VISTA BOARD OF DIRECTORS

Special Board of Directors Meeting

October 30, 2008

The meeting was called to order at 4:05 p.m.

Mr. Novak announced that proper Notice of the meeting was posted.

Directors in attendance were Mr. Metz, Mr. Fiedler, Mr. Banks and Mr. Novak

The Minutes of the October 24, 2008 Special Meeting of the Board of Directors was adopted without correction.

Mr. Novak announced that the purpose of the meeting was to continue general discussion on the 2009 budget.  Mr. Novak announced that nothing decided at today’s meeting is final, and that the entire budget will be voted on at a later date.

Mr. Novak then led a discussion of each Expense line item listed on the 2008 budget for any recommended changes and updates to recommendations made on October 16 & 24, 2008 for the 2009 budget.

The following summarizes the discussions and Board’s discussions and recommendations:

CLUBHOUSE

All recommendations previously made at the October 16 & 24, 2008 budget meetings were accepted with only two exceptions:

Mr. Rooney will report on the Library Operations line item at the 11/06/08 meeting.  An additional $120 was allocated for day to day operations.

Mr. Rooney will report on Pool Deck Resurfacing (maintenance) line item at the 11/06/08 meeting.

CABLE   TV                      Recommendations previously made were accepted.

RESIDENTIAL LAWNS        Recommendations previously made were accepted.

COMMON AREAS

All recommendations previously made at the October 16 & 24, 2008 budget meetings were accepted.

A recommendation for no change to the Plant & Materials line item was made and accepted.

MGMT & ADMIN

All recommendations previously made at the October 16 &24, 2008 budget meetings were accepted with only two items requiring further review:

Mr. Fiedler will report on the Insurance line item at the 11/06/08 meeting.

Mr. Novak will report on the Taxes line item at the 1/06/08 meeting.

A five minute recess was had during discussion of this group of expense line items.

BALANCE SHEET ACCRUALS

Recommendations previously made were accepted.

Mr. Metz brought a new item to the Board’s attention. Mr. Metz advised that the existing pool pump is causing staining to the bottom of the pool. He further reported that the only way to alleviate the problem was to replace the current steel pump with a plastic pump at a cost of @ $7,500. After discussion the Board agreed to review the issue and discuss it again at the 11/06/08 meeting.

In summary, 5 issues need further attention at the 11/06/08 meeting: library operations line item; deck surface maintenance; insurance line item; taxes line item; and, the pump replacement issue.

Mr. Novak advised the next meeting is set for Thursday – 11/06/08.

Mr. Metz made a motion to adjourn. Mr. Fiedler seconded the motion. It passed unanimously.

The meeting was adjourned at 5:15 p.m.

Approved November 6, 2008

Signed:_____________________________ 
              President John Novak
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

October 27, 2008

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, October 27, 2008.  The meeting was called to order by President John Novak at 7:04 p.m.  The following Board members were in attendance:  Mr. Novak, Bob Banks, Ed Fiedler, David Metz and Richard Rooney.  Community Association Manager Tina Morbitzer was also in attendance.

Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance.

Mr. Novak provided an answer to a prior question at a Town Hall Meeting, regarding the Alliance Funds.  He stated that they were carried on the financial records, as dedicated funds; that, while they are Association funds, they are held for a specific purpose.  Further, he explained that he funds are held by the Association, both from an insurance standpoint, and an accountability standpoint.

Mr. Novak asked the Board members to review the minutes of the Board meeting held September 15, 2008.  There being no corrections, the minutes were approved as presented.

Mr. Novak announced that he had recently received the updated reserve study, and that due to good cash management, the Association has been able to reduce its reserve funding in 2009 by $4,000.

Mr. Banks presented the financial report for the eight months ending August 31, 2008 and for the nine months ending September 31, 2008.  A copy of each report is attached.

Mr. Rooney reported that he held a meeting to discuss communications deficiencies; the committee found that information is readily available, but the need is to promote the various available sources.   Mr. Rooney also reported that Ben Skversky is looking for help on the Communications Committee.

Mr. Novak announced that Mark Scott has resigned from J. L. Land.

Mr. Metz presented the maintenance report:

1)   The pool will be closed for painting from October 27, 2008 through November 3, 2008;

2)   The back gate leading from the pool to the solar panels will be locked until further notice;

3)   The front door to the clubhouse will be locked from November 10, 2008 through November 13, 2008, because the front of the building will be painted during that period;

4)   The landscapers are now on their winter schedule, mowing lawns every other week;

5)   Hot tub repairs were made in-house, thus saving the Association approximately $2,900;

6)   A dry-well has been installed at the pool shower;

7)   The Association has been given a spa cover at no cost; it will be tried on a test basis;

8)   The shrubs at the entrance to High Vista will be cut back in order to improve visibility of cars coming over the hill;

9)   Three new microphones have been purchased for the clubhouse;

10)  The problems with the remotes at the entrance to the community are related to the pillars blocking the electronic eye; the Master Association is working on relocating the electronic eye.

Mrs. Morbitzer reported that a number of letters had been sent regarding property conditions, and that many had already responded and taken action.

Mr. Fiedler reported that the Architectural Review Committee is making an appeal for additional volunteers, and that it only involves a commitment of approximately one hour a week.

Mr. Metz reported that he is getting pricing on replacement of the stage curtain.

Member Ed Pasqualucci presented three bids for consideration to purchase a new kiln for the craft room, and recommended that the Clay King quote be accepted. After discussion, Mr. Metz moved to approve the Clay King proposal, in the amount of $5,288.00.  Mr. Banks seconded the motion.  The motion carried unanimously.

Mr. Banks moved to send a letter to the Polk County Commissioners, protesting their failure to enforce previously-approved directives to the developer, as well as the Commissioners’ failure to locate a Fire Station within five miles of High Vista.

Mr. Rooney seconded the motion.  Mr. Rooney moved to amend the motion to make the language stronger.  Mr. Banks withdrew his original motion. 

Mr. Banks moved to send a letter to both Polk County and the Fire Department, citing

1)   The failure by J. L. Land to construct an adequate emergency exit out of High Vista;

2)   The failure of J. L. Land to construct a secondary access that would allow High Vista residents to gain safe access to U.S. 27 via a signalized intersection at Holly Hill Road;

3)   The failure of the county to locate a fire station at a location within five miles of the community—thus increasing some residents’ insurance premiums by as much as $500.  Mr. Novak seconded the motion.  The motion carried unanimously.

Mr. Novak moved to engage Arrington & Company, P.A. to audit the association’s 2008 financial records and prepare the tax returns for 2008.  Mr. Metz seconded the motion.  The motion carried unanimously.

Mr. Rooney moved to accept Member Don LeBlanc’s recommended proposal from Quality Cabinets, in the amount of $5,177.75, to complete the shelving in the library.

Mr. Novak seconded the motion.  After discussion, the motion failed, with Mr. Rooney voting in favor of the motion, and the remaining directors opposing the motion.

Mr. Fiedler moved to increase the property insurance coverage by $30,000 to cover the new installation of the solar panels; the cost of the additional coverage will be $116. 

Mr. Metz seconded the motion.  The motion carried unanimously.

Mr. Metz withdrew his agenda item regarding purchasing a new copier.

Mr. Novak announced that the next Board meeting will be held Monday, November 17, 2008 at 7 p.m.

Mr. Fiedler moved to adjourn the meeting; Mr. Metz seconded the motion.  The motion carried unanimously. The meeting adjourned at 7:55 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

Special Board of Directors Meeting

October 24, 2008

The meeting was called to order at 4:00 p.m.

Mr. Novak announced that proper Notice of the meeting was posted.

Directors in attendance were Mr. Metz, Mr. Rooney, Mr. Fiedler and Mr. Novak

The Minutes of the October 16, 2008 Special Meeting of the Board of Directors was adopted without correction.

Mr. Novak announced that the purpose of the meeting was to continue general discussion on the 2009 budget and the 2009 Reserve Study.  Mr. Novak announced that nothing decided at today’s meeting is final, that these budget meetings are a work in progress.

Mr. Novak reported that the Reserve Study update has been completed and that the contributions toward Reserves will decrease by $3,800 for 2009.

Mr. Novak then led a discussion of each Expense line item listed on the 2008 budget for any recommended changes and updates to recommendations made on October 16, 2008 for the 2009 budget.

The following summarizes the discussions and Board recommendation on each Expense line item:

CLUBHOUSE

Club Operation & Maint.              No change

Court Maintenance                      No change

Library Operations                      Rooney to make a motion at 10/27 Board of Directors meeting

Equip & Supplies                        $1,440 increase

Landscape & Grounds                  No change to the contract.  Recommendation made to have a separate line item for landscape maintenance. $1,200 previously included in this line item will be moved to Landscape Maintenance.

Landscape Maintenance               New line item.  $2,400 increase plus $1,200 from contract line item.

Pool operation & maint.              Prior recommended decrease of $8,004 adjusted to decrease of $5,004 (result of propane savings from solar less over-budgeted expenses)

Pool Deck Resurfacing                 $30,000 decrease  - estimate of costs for deck maintenance due 10/30 – will be added to an existing line item

Utilities                                     $840 increase(2%)  General increase less expected savings from solar

Major Maintenance                     $15,504 decrease  - A/C units into reserves

Cable TV                                   Increase $9,594

Residential Lawns                       No change

COMMON AREAS

Common Areas Contract              No change to contract amount. Recommendation made for separate line item for Common maintenance & repairs. $1,500 previously included in this line item will be moved to Maintenance & Repairs.

Maintenance. & Repairs               $660 decrease.  This line item now includes $1,500 previously in the Common Areas Contract line item

Plants & Materials                       Metz to report 10/30 (new parcel at entrance to Sections 1 & 2)

Retention Areas                          $1500 decrease

Street Signs                               $ 900 decrease  ($1,200 budget for materials only).

Utilities                                     $1,992 increase (4%)

MGMT & ADMIN

Bad Debt                                   $7,440 increase

Closing Assoc fees                      No change

Insurance                                   $600 increase

Management fees                       No change

Maintenance Manager                  $2,496 increase

Other Gen’l & Admin                  No change

Printing, supplies, etc                 $120 increse

Professional fees                        No change

Bank Loan Interest                      $7,980 decrease

Admin expenses                         No change

Taxes                                        Novak to report 10/30

Debt Service (principal)              Increase  $7,980

Reserves                                   $3,804 decrease

A brief discussion was had in regards to purchasing a new copy machine for the clubhouse. Mr. Metz stated that he would prepare a motion for the next Board meeting regarding such purchase.

Mr. Novak advised that based on the CPI through September 2008, the maximum monthly assessment is estimated to be $165.72

Mr. Novak advised the next meeting is set for Thursday – 10/30/08

Mr. Fiedler made a motion to adjourn. Mr. Rooney seconded the motion. It passed unanimously.

The meeting was adjourned at 5:10 p.m.

Approved October 30, 2008

Signed:_____________________________ 
              President John Novak
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HIGH VISTA BOARD OF DIRECTORS

Special Board of Directors Meeting

September 16, 2008

The meeting was called to order at 4:00 p.m.

Mr. Novak announced that proper Notice of the meeting was posted.

Directors in attendance were Mr. Metz, Mr. Rooney and Mr. Novak

Mr. Novak announced that the purpose of the meeting was to begin general discussion on the 2009 budget and the 2009 Reserve Study.  Mr. Novak announced the new Reserve Study which will include the roadway received in February 2008 and the inclusion of the clubhouse air conditioning systems has not been completed.  Mr. Novak then led a discussion of each Expense line item listed on the 2008 budget for any recommended changes.

The following summarizes the discussions and Board recommendation on each Expense line item:

CLUBHOUSE

Club Operation & Maint.    No change

Court Maintenance            No change

Library Operations            Rooney to report 10/24

Equip & Supplies               Metz to report 10/24

Landscape & Grounds        No change

Pool operation & maint.    $8,004 decrease (result of propane savings from solar)

Pool Deck Resurfacing       $30,000 decrease  - estimate of costs for deck maintenance due 10/24 – will be added to an existing line item

Utilities                           $840 increase(2%)  General increase less expected savings from solar

Major Maintenance            $15,504 decrease  - A/C units into reserves

Cable TV                          Metz to report 10/24 – notice received of 4% increase

Residential Lawns             No change

COMMON AREAS

Common Areas                 No change

Maint. & Repairs               Metz to report 10/24 re: tree removal

Plants & Materials             Metz to report 10/24  new parcel at entrance to Sections 1 & 2

Retention Areas                $2,004 decrease

Street Signs                      Rooney & Metz to report 10/24

Utilities                           $1,992 increase (4%)

MGMT & ADMIN

Bad Debt                         Novak to report 10/24

Closing Assoc fees             No change

Insurance                         Fiedler & Metz to report 10/24

Management fees              Novak to report 10/24

Maint Manager                  Metz to report 10/24

Other Gen’l & Admin         Novak to report 10/24

Printing, supplies, etc       $120 increase

Professional fees              No change

Bank Loan Interest            $7,980 decrease

Admin expenses                Novak to report 10/24

Taxes                              Novak to report 10/24

Debt Service (principal)    Increase $7,980

Reserves                          Novak to report 10/24

Mr. Novak advised the next meeting is set for Friday – 10/24/08

Mr. Metz made a motion to adjourn. Mr. Rooney seconded the motion. It passed unanimously.

The meeting was adjourned at 4:40 p.m.

Approved October 24, 2008

Signed:_____________________________ 
              President John Novak
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

September 15, 2008

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, September 15, 2008.  The meeting was called to order by Vice President Richard Rooney at 7:02 p.m.  The following Board members were in attendance:  Mr. Rooney, Bob Banks, Ed Fiedler, and David Metz.  John Novak was absent.  Community Association Manager Tina Morbitzer was also in attendance.

Mr. Rooney announced that the meeting had been duly-posted, and that a quorum was in attendance.

Mr. Rooney asked Mr. Metz to respond to issues raised at the Town Hall Meeting of August 25, 2008.

Mr. Metz reported that Mr. Novak would respond to questions about the Alliance Funds and the financial reports when he is next in attendance.

Mr. Metz provided the following answers on the remaining issues:

The pots at the end of the boulevard - They were installed during the construction of homes.  There are two choices now: either remove the pots and put up signs reading “No Through Traffic”, or paint the pots and make them look better.

Flowers on the boulevard - According to Doug Pertz, they will not be replaced unless Pulte pays their share.

Flag was not removed prior to a major storm - This was an oversight; it has now been added to the internal checklist.

Front door to the Clubhouse isn’t closing - David Johnston and Mr. Metz took it apart, and believe that the problem has been corrected.

Shrubs on the boulevard need trimming and/or removed due to a visibility problem - Mr. Metz met with developer’s representative Gary Lou on this issue.

Cars don’t stop at the stop signs – A reminder has been added to the proprietary TV channel, and will be added to the newsletter.

Disposition of a proposed letter to be sent to the Master Association - Corporate Counsel advised it should not be sent.

Is there a list of rules? - There are no published rules; if there is a question regarding what can be done to one’s home or home site, owners should contact the Architectural Review Committee for guidance.

Additional space is needed for exercise equipment - About 18 months ago, the issue was studied, but no good way to solve this issue was found, without stepping on other activities.  Mr. Metz asked for input on what new equipment should be purchased.

Widen the road coming up the hill - Mr. Metz discussed this with the Master Association; the road cannot be widened. 

Mr. Rooney asked the Board members to review the minutes of the August 25, 2008 Board Meeting.  Mr. Banks moved to approve the minutes as presented; Mr. Metz seconded the motion.  The motion carried unanimously.

Mr. Banks reported that he had not had a chance to perform a thorough review of the financial report for the 8 months ending August 31, 2008, since he had only received it September 12, 2008.  However, his preliminary review indicated that very little had changed from the prior month, in terms of financial stability.

Mr. Metz presented the maintenance report:

1)     an equalizer for radio has been installed at the pool

2)     the wind-sensor for the awning has been repaired

3)     the leak in the exercise room was caused by a blockage in the plumbing

4)     the timer in the hot tub was replaced

5)     the air conditioners has been serviced

6)     the trees by the pool area have been trimmed

7)     the solar panel installation will commence September 17, 2008, and take about a week

8)     new patio furniture should arrive by September 19, 2008

9)     Sentry Management will instruct the guards to leave the gates open when emergency vehicles are present within the community

10) Mr. Lou will notify the guards that no construction vehicles may enter the community prior to 7 a.m.; however, garbage trucks must be allowed to enter earlier

11) Mr. Metz advised Mr. Lou that approximately 75% of the gate remotes do not open the gates

12) the palms on the boulevard have been trimmed by the Master Association

13) contractual disputes between the developers may result in cutback of some services by the Master Association.

Mrs. Morbitzer reported that, despite the down-turn in the economy, the delinquencies at High Vista are quite low. 

No unfinished or new business came before the Board. 

The next meeting will be held October 27, 2008 at 7 p.m.

Mr. Metz moved to adjourn the meeting; Mr. Fiedler seconded the motion.  The motion carried unanimously. The meeting adjourned at 7:25 p.m.

 Approved October 27, 2008

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

August 25, 2008

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, August 25, 2008. The meeting was called to order by President John Novak at 7:00 P.M.

The following Board members were in attendance:  Mr. Novak, Mr. Banks, Mr. Metz, and Mr. Fiedler.  Mr. Rooney was absent

Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance.

Mr. Novak asked the Board members to review the minutes of the June 16th Board Meeting. There being no additions or corrections, the minutes stand as presented.

Mr. Novak asked the Board members to review the minutes of the Special Board of Directors meeting held July 8^th. The minutes were corrected by Mr. Novak to indicate that the pool chair expenditures were not partially funded by the reserve study; they were in fact fully funded at $15,137.  Motion to accept changes by Mr. Banks; seconded by Mr. Fiedler.  Motion to accept corrected minutes by Mr. Novak; seconded by Mr. Fiedler.  Motion passed unanimously.

The Treasurer, Mr. Banks, gave the following financial report:

High Vista’s financial status is sound.

We recently authorized the purchase of new pool and deck furniture; new shelving in the library, and the final kitchen renovation project.  See  July Special Board Meeting minutes.

We are continuing to make extra payments on our loan principal.

Pool operation and maintenance is continuing to run a deficit, currently about $5,000.  The main cause of the deficit is the cost of propane.

The category of maintenance manager is running a deficit of about $1,300.

Insurance costs are running a deficit of about $900 largely due to the cost of a new liability policy for volunteers.

Other miscellaneous budget deficits of less than $1,000 each amount to about $2000.

Our reserves are current but we have commissioned a new reserve study to account for the roadway in front of and leading up to the clubhouse which was deeded to us by JL Land earlier this year.

As of July 31^st, 2008 we had budgeted expenditures of about $678,000 and we have spent $642, 000.  Much of this surplus is due to two items; $30,000 which we did not spend for pavers around the pool and $7500 which was not needed for renovation of the kitchen, which is now complete.  Instead of spending the money for pavers, we are going to clean and repaint the pool deck surfaces for a few thousand dollars.

Maintenance Report - Mr. Metz

We have approval from the Master for driveway painting using the Board recommended finish; see monthly newsletter for details.

Tennis court resurfacing is complete.  The kitchen project is complete.  New cabinets have been placed in the craft rooms.  Replaced a broken sign on Cunningham Drive.  Deck furniture will be sold for $5 each the method of sale will be determined later.  Purchasing equipment to alleviate the noise problem from the music at the pool.  Working on re-finishing bar room furniture. Common area mowing issues are being addressed with our mowing contractor. Carpet in the card room will be repaired.

OLD BUSINESS

Kiln – issue tabled to next month.

Curtains- issue tabled to next month.

TOWN HALL 6-16-2008 meeting issues – Mr. Fiedler

Mr. Fiedler and Mr. Metz met with Gary Lou about issues with the Master Association:  We requested that the exit gate be left open after an emergency vehicle comes in so that the vehicle can exit quickly; approved.  Lax security discussed; nothing resolved.  Two entry gates, resident and non-resident, requested; no funds available.  Rear construction gates remain open; no guards will be posted.  Del Webb issues will not affect High Vista’s maintenance cost although maintenance may decline.

Mr. Banks raised the issue that although we pay the largest portion of the Master’s fee; we seem to have gotten the least amount of beautification and the least amount of the maintenance on the Boulevard.  Mr. Metz said flower replacement is four times per year and if it is not we will re-address the issue with the master.

In answer to another homeowner question, Mr. Fiedler said the Board minutes are currently reasonably available to everyone.  They are posted in the library and on our HOA web site.

NEW BUSINESS

Mr. Fiedler made a motion to keep our current liability limits for directors at the current level of $1,000,000 as recommended by the insurance committee because our insurer, who represents over 900 Home Owner Associations, has never had a claim exceeding $70,000.  Seconded by Metz.  Motion passed unanimously.

Mr. Novak made a motion that resident’s use the appropriate sign out sheets when using our folding tables; folding chairs; and “house for sale” signs and that their signing signifies their agreeing with the terms and conditions on the sign out sheets.

Seconded by Metz.  Motion passed unanimously.

Mr. Metz made a motion to accept the bid from Paradise Place electric to repair the underwater lights in the pool.  John seconded.  Problem is wiring which runs under the pool.  Material cost is $800 plus undetermined labor.  The labor rate is $150 per hour for two men.  Board was leery of on open-ended contract.  Motion by Metz to accept quote of bringing in two men for one hour to try and pull the wires as a way to get a firm price for the complete job. Discussion on total cost.  Motion withdrawn by Mr. Metz.

Mr. Metz made a motion to accept a quote from Superior Solar Systems to heat our pool using solar energy.  Solar was one of four companies that bid on the project.  Motion was seconded by Mr. Fiedler. Mr. Metz gave a presentation, which had been previously distributed, to the Board. Superior Solar Systems was vetted by Mr. Metz and their references were impeccable.  System, which will not require a maintenance contract and which has a twelve year, unconditional, parts and labor warranty, will be installed in the area behind the pool. The system cost is $42,050.  Mr. Metz estimates we will save 60% of our $27,000 pool heating propane cost; i.e., $16,000 our first year. Our payback will be less than three years.  Our twelve year savings are estimated to be $152,000.

Mr. Novak commented that the project will be funded without altering our budget for this year: $29,000 from the pavers will be re-allocated; $7,000 will be reallocated from the kitchen fund; and the balance will be paid in 2009 from the budget.  Motion having been made and seconded was passed unanimously.  

Mr. Novak commented that he had a letter from Mr. Rooney that was fully supportive of the proposed solar system.

Motion to adjourn by Mr. Metz; seconded by Mr. Fiedler. Motion passed unanimously.

Signed:_____________________________ 
              Bob Banks, Secretary / Treasurer

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HIGH VISTA BOARD OF DIRECTORS

Special Board of Directors Meeting

July 28, 2008

Attending: John Novak, Pres.; Rich Rooney, V. P.; David Metz: and Robert Banks; Sec./Tres.
Absent:      Edward Fiedler

The President called the meeting to order at 4:05 PM.

The reading of minutes of the previous meeting were postponed until the next regular meeting.

·        Various committee chairmen recommended the expenditure of reserve funds and their recommendations were accepted unanimously by the four Board members who attended the meeting.

1.     Mrs. Betty Barrett presented renovation recombined by the kitchen committee: replacement of the kitchen floor, counter tops and cabinet doors.  The recommendations complete the committee’s kitchen renovation plans.  Cost was estimated to be $5340 and all but about $250 would come from existing kitchen committee funds.  The $250 would come out of the existing budget.  Motion to accept recommendation made by Mr. Novak; seconded by Mr. Rooney.

2.     Mr. Tom Smith, of the pool deck furniture committee, recommended purchasing new pool deck furniture, from Contract Furnishings International of Brandon, FL., as submitted by the quotation dated 06/30/08 # 13635.   The cost for the replacement of 36 chaise lounges; 28 dining chairs; 6 dining tables; and 20 side table chairs was $15,969. Novak stated $11,118 of the total cost of the allocated money is in the reserve account. (Corrected 8/21/08: $15.137 is in the reserve account). Motion to accept recommendation made by Mr. Novak; seconded by Mr. Metz.

3.     Mr. Don LeBlac of the library committee recommended the purchase of replacement library shelving by Quality Cabinets and Woodworks, Inc. of Kissimmee, FL at a cost of $4,166.20.  Construction to be according to submitted sketches.  This price was not the lowest bid; but Mr. LeBlanc justified it. Motion to accept recommendation made by Mr. Rooney; seconded by Mr. Novak.  

4.     Bids for the purchase of a kiln for the craft room were not available and the decision was deferred to another date.

·        Director Dave Metz recommended renovation of the pool deck surface by contract power wash reconditioning and a two coat repainting.  Painting will be done by volunteers and the total job cost is estimated to be $1050.     The paint being used is expected to last 3 – 6 years.  The work will necessitate closing of the pool and spa the third weeks of September for about 5 –6 days.  The deck below the overhang and the deck in front of the clubhouse will also be painted.  Dave’s effort will allow about $29,000 to remain unspent in the budget, as pavers will not be installed. Motion to accept recommendation made by Mr. Novak; seconded by Mr. Rooney Motion to accept recommendation made by Mr. Metz; seconded by Mr. Banks. 

·        The President made a unanimously approved motion to authorize an update to the reserve study.  The new  study will cost about $1,500.   The new study was prompted by our sudden, unexpected acquisition of the JL Land portion of High Vista Drive roadway section in front of the club house; the entrance and exit road section between the High Vista Drive roadway section and Ridgewood Lakes Boulevard; and the shrubbery plot between the entrance and exit ramps.  Additionally, the Board needs to provide for the orderly replacement of our clubhouse air conditioning systems, previously under a full replacement warranty, which were not renewed by our contractors.  Motion to accept recommendation made by Mr. Novak; seconded by Mr. Metz

·        The President made a unanimously approved motion to accept damage payment directly from the party who was responsible for the damages caused to the clubhouse water input system by an unfortunate golf cart accident that occurred last week. Motion to accept recommendation made by Mr. Novak; seconded by Mr. Rooney.

·        The Treasurer made a unanimously approved motion to approve the following notice to all community residents regarding inappropriate behavior in the common areas:

It has come to our attention that there was a confrontation between two individuals regarding the sharing of portions of the swimming pool.  We, the Board, were not present when the incident occurred, but we have heard from several persons about the incident.

Our pool is a community pool for use by everyone in our community.  We do not understand why adults would be unpleasant to one another with regard to pool usage.  We are asking everyone who uses the pool, and other common facilities, to be considerate of and non-confrontational with each other.  Please put your daily trials and tribulations aside and try to be accommodating to your fellow homeowners.

Furthermore, we are putting everyone on notice that verbal abuse of another person while in the common areas will not be tolerated under any circumstance and everyone is warned that those who engage in this type of behavior will have their clubhouse privileges revoked.

Motion to accept recommendation made by Mr. Novak; seconded by Mr. Rooney.

·        FYI; Mr. Metz noted sign out sheets would be available for folding tables; folding chairs; and For Sale signs.

·        Motion to adjourn by Mr. Rooney; seconded by Mr. Metz at 4:55 PM

Signed:_____________________________ 
              Bob Banks, Secretary / Treasurer

Approved as Corrected: 8/21/2008

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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

June 16, 2008

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, June 16, 2008.  The meeting was called to order by President John Novak at 7:04 p.m.  The following Board members were in attendance:
Mr. Novak, Bob Banks, Ed Fiedler, David Metz, and Richard Rooney.  Community Association Manager Tina Morbitzer was also in attendance.

Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance.

Mr. Novak responded to issues that had been brought up by Association Members at the May 19, 2008 Town Hall Meeting.  He said that he had presented issues to Gary Lou, regarding the Master Association.  Mr. Lou responded that there would be no refund by the Master Association, due to the savings received from elimination of duplicate electrical charges, because any savings has been offset by increases in other line items.

Mr. Novak asked the Board members to review the minutes of the May 19, 2008 Board Meeting.  Mr. Novak asked that the minutes be amended to show that Mr. Fiedler’s appointment to the Board was for the term ending at the Annual Meeting in 2009.  There being no additional additions or corrections, Mr. Banks moved to approve the minutes as amended; Mr. Rooney seconded the motion.  The motion carried unanimously.

Mr. Novak announced that, by unanimous consent of the Board, Mr. Banks has been serving in the combined position of Secretary and Treasurer of the Association, and moved to ratify such appointment.  Mr. Metz seconded the motion.  The motion carried unanimously.

Member Frank Harrelson presented the Financial Report for the five months ending May 31, 2008.  Mr. Novak clarified that Mr. Harrelson is serving as the Assistant Treasurer and Chair of the Finance Committee.

Mr. Rooney reported that he has completed the organizational chart of the standing committees, and presented a copy to the Board.  Mr. Fiedler moved to accept the organizational chart as presented; the motion was seconded by Mr. Novak.  The motion carried unanimously.

Mrs. Morbitzer reported that 521 Royal Palm has been sold.

A representative of the Texas Holdum Committee presented a check in the amount of $800 to the Kitchen Committee.

Mr. Metz presented the Maintenance Report for the period, a copy of which is attached for the record.

Mr. Fiedler moved to accept the Business Owner Insurance Policy renewal as presented, with the Insurance Committee’s recommendation.  Mr. Rooney seconded the motion.  The motion carried unanimously.  Mr. Fiedler announced that assets will now be insured to the values shown in the Appraisal for Insurance Purposes.  He also stated that the Committee is waiting for quotes on additional portions of the insurance package.

Mr. Novak moved to renew the contract with Clayton & McCulloh, in order to have them continue to represent the Association on the delinquency cases they are presently handling.  Mr. Metz seconded the motion.  The motion carried unanimously.

Mr. Novak moved to direct Clayton & McCulloh to proceed to foreclose, if necessary, on a home on Vista Oaks Way.  Mr. Banks seconded the motion.  The motion carried unanimously.

Mr. Banks moved to purchase a propane-powered generator for use at the clubhouse.  Mr. Novak seconded the motion.  After discussion, Mr. Banks amended his motion to read that the Board evaluates the purchase of a generator to power the clubhouse; Mr. Novak seconded the amendment.  The amendment passed unanimously.  The motion, as amended, carried unanimously.  Mr. Banks and Mr. Metz volunteered to work on the evaluation.

Mr. Metz presented a review of certain proposed expenditures, as outlined in the Reserve Study:

He advised that he is looking into the acquisition of a kiln for the Craft Room.

Member Don Le Blanc proposed some renovations to the library; a copy of the proposal is attached as part of the record.  The Board will evaluate the proposal at a future time.

Mr. Metz proposed that the Board not paint the exterior of the clubhouse, as it is not needed.

Mr. Novak said that the Theatre Committee would have to evaluate whether the stage curtain must be replaced.

Member Tom Smith presented the Pool Committee’s recommendations on the matter of pool deck and terrace deck furniture.  Their selection was a proposal from Sunbrite in the amount of $12,561.40, for 36 chaises, 32 dining chairs, 6 table bases, and replacement of 6 acrylic tops, 20 18” acrylic-top cocktail tables, plus freight, delivery and sales tax.  Mr. Metz said he thought the cleaning of the chaises, as a result of criss-crossed straps, would prove difficult.  Mr. Novak asked the Committee to do some more fact-finding to determine if mildew forms under the straps.

Mr. Metz presented a proposal from the Nidy Corporation, at a cost of $6,698.00 to resurface the tennis court.  He noted that the reserve fund for this line item was funded at $3,417.00 through June 30, 2008.  Mr. Metz moved to accept the Nidy Corporation proposal; Mr. Rooney seconded the motion.  The motion carried unanimously.

Mr. Smith reported that his committee would have a proposal on seating for the lounge area at the next Board meeting.

Mr. Metz said that the Kitchen Committee is studying their further needs.

Mr. Novak moved to cancel the July 2008 Board meeting; Mr. Metz seconded the motion.  The motion carried unanimously.

Mr. Metz made a motion to move the Board meeting from August 18, 2008 to August 25, 2008, to accommodate some travel plans.  Mr. Banks seconded the motion.  The motion carried unanimously.  Mrs. Morbitzer stated that she would be unable to attend on that date.

There being no further business to come before the Board, Mr. Metz moved to adjourn the meeting; Mr. Rooney seconded the motion.  The motion carried unanimously.

The motion was adjourned at 8:04 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

ORGANIZATIONAL MEETING

May 19, 2008

A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, May 19, 2008. The meeting was called to order by President John Novak at 7:40 p.m. The following Board members were in attendance:
 Mr. Novak, Bob Banks, David Metz, and Richard Rooney. Community Association Manager Tina Morbitzer was also in attendance.

Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance.

Mr. Novak asked the Board members to review the minutes of the April 14, 2008 Board Meeting. There being no additions or corrections, the minutes stand as presented.

Mr. Novak asked the Board members to review the minutes of the April 21 ,2008 Board Meeting. There being no additions or corrections, the minutes stand as presented.

Mr. Novak asked the Board members to review the minutes of the May 2, 2008 Board Meeting. There being no additions or corrections, the minutes stand as presented.

Member Frank Harrelson, Assistant Treasurer, stated that the Association was in a good financial position.

Mr. Rooney reported that all standing committees had been reviewed. He asked for more volunteers to serve on the various committees.

Mrs. Morbitzer reminded members to send address changes in writing to the Association.

Member Eleanor Weston presented a check for $675.00 to the Association, as proceeds from the sale of the Directory of phone numbers and email addresses.

Mr. Metz reported that the tree trimming in the common areas on Ashton had been completed. He also reported that several members ran a test spot on the pool deck, using paint-and that the paint is already coming up. The next approach on the pool deck will be to test using a concrete sander to remove the paint down to the original concrete.

Mr. Metz moved to replace a No Trespassing sign behind 624 and 628 High Vista Drive, and cited an amendment to the master covenants, a copy of which is attached and hereby made a part of the permanent record. Mr. Rooney seconded the motion. The motion carried unanimously.

Mr. Metz moved to hire a contractor to clean the stains chemically in the street in front of 147 Prather and the surrounding homes, with the clean-up cost to be borne by the owner of 147 Prather; should the owner fail to pay the clean-up cost, then the Association shall pursue all legal avenues to collect from the owner. Mr. Banks seconded the motion. The motion carried unanimously.

Mr. Metz discussed the review of various materials with which to paint driveways. He recommended Behr 1-Part Epoxy Acrylic Concrete & Garage Floor Paint (rather than stain, in order to give better coverage), and presented the formula for the color, a copy of which is attached to the minutes and made a part of the permanent record. Mr. Metz moved to approve the recommendation for the Behr product and color, subject to approval from the Master Association. Mr. Rooney seconded the motion. The motion carried unanimously.

Mr. Novak made a motion to ratify actions of past boards of directors, as having used their best business judgment; Mr. Metz seconded the motion. The motion carried unanimously.

Mr. Novak nominated Member Ed Kerns to chair a committee to review signs in the common areas. Mr. Kerns declined the nomination. Mr. Novak withdrew his appointment.

Mr. Metz addressed the vacancy created on the Board, as a result of Bill Goaziou's recent passing. He said that after careful consideration. he nominates Ed Fiedler to fill the vacancy. Mr. Rooney seconded the nomination. Mr. Novak called for further nominations; none were made. The appointment of Mr. Fiedler was approved unanimously.  (The following correction was made on June 16, 2008) The appointment will expire at the annual Homeowner's Meeting in March 2009.

The Board set the next meeting date: June 16, 2008 at 7 p.m. in the Clubhouse.

There being no further business to come before the Board, Mr. Metz moved to adjourn the meeting; Mr. Rooney seconded the motion. The motion carried unanimously.

The motion was adjourned at 8:05 p.m.

Signed:_____________________________ 
              Community Association Manager Tina Morbitzer
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HIGH VISTA BOARD OF DIRECTORS

Special Board of Directors Meeting

May 2, 2008

The meeting was called to order at 9:30 a.m.

The meeting was properly noticed.

Mr. Banks, Mr. Metz, Mr. Novak and Mr. Rooney were in attendance.  Also present was Mr. Paul Wean, legal counsel for the High Vista Homeowner’s Association.

Issues pertaining to pending and/or potential litigation were discussed.

The meeting adjourned at 11:35 a.m.