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09/07/08 |
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HIGH VISTA BOARD OF DIRECTORSSpecial Board of Directors MeetingJuly 28, 2008
Attending: John Novak, Pres.; Rich Rooney,
V. P.; David Metz: and Robert Banks; Sec./Tres. The President called the meeting to order at 4:05 PM. The reading of minutes of the previous meeting were postponed until the next regular meeting. · Various committee chairmen recommended the expenditure of reserve funds and their recommendations were accepted unanimously by the four Board members who attended the meeting. 1. Mrs. Betty Barrett presented renovation recombined by the kitchen committee: replacement of the kitchen floor, counter tops and cabinet doors. The recommendations complete the committee’s kitchen renovation plans. Cost was estimated to be $5340 and all but about $250 would come from existing kitchen committee funds. The $250 would come out of the existing budget. Motion to accept recommendation made by Mr. Novak; seconded by Mr. Rooney. 2. Mr. Tom Smith, of the pool deck furniture committee, recommended purchasing new pool deck furniture, from Contract Furnishings International of Brandon, FL., as submitted by the quotation dated 06/30/08 # 13635. The cost for the replacement of 36 chaise lounges; 28 dining chairs; 6 dining tables; and 20 side table chairs was $15,969. Novak stated $11,118 of the total cost of the allocated money is in the reserve account. (Corrected 8/21/08: $15.137 is in the reserve account). Motion to accept recommendation made by Mr. Novak; seconded by Mr. Metz. 3. Mr. Don LeBlac of the library committee recommended the purchase of replacement library shelving by Quality Cabinets and Woodworks, Inc. of Kissimmee, FL at a cost of $4,166.20. Construction to be according to submitted sketches. This price was not the lowest bid; but Mr. LeBlanc justified it. Motion to accept recommendation made by Mr. Rooney; seconded by Mr. Novak. 4. Bids for the purchase of a kiln for the craft room were not available and the decision was deferred to another date. · Director Dave Metz recommended renovation of the pool deck surface by contract power wash reconditioning and a two coat repainting. Painting will be done by volunteers and the total job cost is estimated to be $1050. The paint being used is expected to last 3 – 6 years. The work will necessitate closing of the pool and spa the third weeks of September for about 5 –6 days. The deck below the overhang and the deck in front of the clubhouse will also be painted. Dave’s effort will allow about $29,000 to remain unspent in the budget, as pavers will not be installed. Motion to accept recommendation made by Mr. Novak; seconded by Mr. Rooney Motion to accept recommendation made by Mr. Metz; seconded by Mr. Banks. · The President made a unanimously approved motion to authorize an update to the reserve study. The new study will cost about $1,500. The new study was prompted by our sudden, unexpected acquisition of the JL Land portion of High Vista Drive roadway section in front of the club house; the entrance and exit road section between the High Vista Drive roadway section and Ridgewood Lakes Boulevard; and the shrubbery plot between the entrance and exit ramps. Additionally, the Board needs to provide for the orderly replacement of our clubhouse air conditioning systems, previously under a full replacement warranty, which were not renewed by our contractors. Motion to accept recommendation made by Mr. Novak; seconded by Mr. Metz · The President made a unanimously approved motion to accept damage payment directly from the party who was responsible for the damages caused to the clubhouse water input system by an unfortunate golf cart accident that occurred last week. Motion to accept recommendation made by Mr. Novak; seconded by Mr. Rooney. · The Treasurer made a unanimously approved motion to approve the following notice to all community residents regarding inappropriate behavior in the common areas: It has come to our attention that there was a confrontation between two individuals regarding the sharing of portions of the swimming pool. We, the Board, were not present when the incident occurred, but we have heard from several persons about the incident. Our pool is a community pool for use by everyone in our community. We do not understand why adults would be unpleasant to one another with regard to pool usage. We are asking everyone who uses the pool, and other common facilities, to be considerate of and non-confrontational with each other. Please put your daily trials and tribulations aside and try to be accommodating to your fellow homeowners. Furthermore, we are putting everyone on notice that verbal abuse of another person while in the common areas will not be tolerated under any circumstance and everyone is warned that those who engage in this type of behavior will have their clubhouse privileges revoked. Motion to accept recommendation made by Mr. Novak; seconded by Mr. Rooney. · FYI; Mr. Metz noted sign out sheets would be available for folding tables; folding chairs; and For Sale signs. · Motion to adjourn by Mr. Rooney; seconded by Mr. Metz at 4:55 PM
Signed:_____________________________ Approved as Corrected: 8/21/2008
HIGH VISTA BOARD OF DIRECTORSORGANIZATIONAL MEETINGJune 16, 2008A Board Meeting
of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on
Monday, June 16, 2008. The meeting was called to order by President John
Novak at 7:04 p.m. The following Board members were in attendance: Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance. Mr. Novak responded to issues that had been brought up by Association Members at the May 19, 2008 Town Hall Meeting. He said that he had presented issues to Gary Lou, regarding the Master Association. Mr. Lou responded that there would be no refund by the Master Association, due to the savings received from elimination of duplicate electrical charges, because any savings has been offset by increases in other line items. Mr. Novak asked the Board members to review the minutes of the May 19, 2008 Board Meeting. Mr. Novak asked that the minutes be amended to show that Mr. Fiedler’s appointment to the Board was for the term ending at the Annual Meeting in 2009. There being no additional additions or corrections, Mr. Banks moved to approve the minutes as amended; Mr. Rooney seconded the motion. The motion carried unanimously. Mr. Novak announced that, by unanimous consent of the Board, Mr. Banks has been serving in the combined position of Secretary and Treasurer of the Association, and moved to ratify such appointment. Mr. Metz seconded the motion. The motion carried unanimously. Member Frank Harrelson presented the Financial Report for the five months ending May 31, 2008. Mr. Novak clarified that Mr. Harrelson is serving as the Assistant Treasurer and Chair of the Finance Committee. Mr. Rooney reported that he has completed the organizational chart of the standing committees, and presented a copy to the Board. Mr. Fiedler moved to accept the organizational chart as presented; the motion was seconded by Mr. Novak. The motion carried unanimously. Mrs. Morbitzer reported that 521 Royal Palm has been sold. A representative of the Texas Holdum Committee presented a check in the amount of $800 to the Kitchen Committee. Mr. Metz presented the Maintenance Report for the period, a copy of which is attached for the record. Mr. Fiedler moved to accept the Business Owner Insurance Policy renewal as presented, with the Insurance Committee’s recommendation. Mr. Rooney seconded the motion. The motion carried unanimously. Mr. Fiedler announced that assets will now be insured to the values shown in the Appraisal for Insurance Purposes. He also stated that the Committee is waiting for quotes on additional portions of the insurance package. Mr. Novak moved to renew the contract with Clayton & McCulloh, in order to have them continue to represent the Association on the delinquency cases they are presently handling. Mr. Metz seconded the motion. The motion carried unanimously. Mr. Novak moved to direct Clayton & McCulloh to proceed to foreclose, if necessary, on a home on Vista Oaks Way. Mr. Banks seconded the motion. The motion carried unanimously. Mr. Banks moved to purchase a propane-powered generator for use at the clubhouse. Mr. Novak seconded the motion. After discussion, Mr. Banks amended his motion to read that the Board evaluates the purchase of a generator to power the clubhouse; Mr. Novak seconded the amendment. The amendment passed unanimously. The motion, as amended, carried unanimously. Mr. Banks and Mr. Metz volunteered to work on the evaluation. Mr. Metz presented a review of certain proposed expenditures, as outlined in the Reserve Study: He advised that he is looking into the acquisition of a kiln for the Craft Room. Member Don Le Blanc proposed some renovations to the library; a copy of the proposal is attached as part of the record. The Board will evaluate the proposal at a future time. Mr. Metz proposed that the Board not paint the exterior of the clubhouse, as it is not needed. Mr. Novak said that the Theatre Committee would have to evaluate whether the stage curtain must be replaced. Member Tom Smith presented the Pool Committee’s recommendations on the matter of pool deck and terrace deck furniture. Their selection was a proposal from Sunbrite in the amount of $12,561.40, for 36 chaises, 32 dining chairs, 6 table bases, and replacement of 6 acrylic tops, 20 18” acrylic-top cocktail tables, plus freight, delivery and sales tax. Mr. Metz said he thought the cleaning of the chaises, as a result of criss-crossed straps, would prove difficult. Mr. Novak asked the Committee to do some more fact-finding to determine if mildew forms under the straps. Mr. Metz presented a proposal from the Nidy Corporation, at a cost of $6,698.00 to resurface the tennis court. He noted that the reserve fund for this line item was funded at $3,417.00 through June 30, 2008. Mr. Metz moved to accept the Nidy Corporation proposal; Mr. Rooney seconded the motion. The motion carried unanimously. Mr. Smith reported that his committee would have a proposal on seating for the lounge area at the next Board meeting. Mr. Metz said that the Kitchen Committee is studying their further needs. Mr. Novak moved to cancel the July 2008 Board meeting; Mr. Metz seconded the motion. The motion carried unanimously. Mr. Metz made a motion to move the Board meeting from August 18, 2008 to August 25, 2008, to accommodate some travel plans. Mr. Banks seconded the motion. The motion carried unanimously. Mrs. Morbitzer stated that she would be unable to attend on that date. There being no further business to come before the Board, Mr. Metz moved to adjourn the meeting; Mr. Rooney seconded the motion. The motion carried unanimously. The motion was adjourned at 8:04 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSORGANIZATIONAL MEETINGMay 19, 2008
A Board Meeting of High Vista at
Ridgewood Lakes Homeowners Association, Inc. was held on Monday, May 19,
2008. The meeting was called to order by President John Novak at
7:40
p.m. The following Board members
were in attendance: Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance.
Mr. Novak asked the Board members to review the minutes of the April 14, 2008 Board Meeting. There being no additions or corrections, the minutes stand as presented.
Mr. Novak asked the Board members to review the minutes of the April 21 ,2008 Board Meeting. There being no additions or corrections, the minutes stand as presented.
Mr. Novak asked the Board members to review the minutes of the May 2, 2008 Board Meeting. There being no additions or corrections, the minutes stand as presented.
Member Frank Harrelson, Assistant Treasurer, stated that the Association was in a good financial position.
Mr. Rooney reported that all standing committees had been reviewed. He asked for more volunteers to serve on the various committees.
Mrs. Morbitzer reminded members to send address changes in writing to the Association.
Member Eleanor Weston presented a check for $675.00 to the Association, as proceeds from the sale of the Directory of phone numbers and email addresses.
Mr. Metz reported that the tree trimming in the common areas on Ashton had been completed. He also reported that several members ran a test spot on the pool deck, using paint-and that the paint is already coming up. The next approach on the pool deck will be to test using a concrete sander to remove the paint down to the original concrete.
Mr. Metz moved to replace a No Trespassing sign behind 624 and 628 High Vista Drive, and cited an amendment to the master covenants, a copy of which is attached and hereby made a part of the permanent record. Mr. Rooney seconded the motion. The motion carried unanimously.
Mr. Metz moved to hire a contractor to clean the stains chemically in the street in front of 147 Prather and the surrounding homes, with the clean-up cost to be borne by the owner of 147 Prather; should the owner fail to pay the clean-up cost, then the Association shall pursue all legal avenues to collect from the owner. Mr. Banks seconded the motion. The motion carried unanimously.
Mr. Metz discussed the review of various materials with which to paint driveways. He recommended Behr 1-Part Epoxy Acrylic Concrete & Garage Floor Paint (rather than stain, in order to give better coverage), and presented the formula for the color, a copy of which is attached to the minutes and made a part of the permanent record. Mr. Metz moved to approve the recommendation for the Behr product and color, subject to approval from the Master Association. Mr. Rooney seconded the motion. The motion carried unanimously.
Mr. Novak made a motion to ratify actions of past boards of directors, as having used their best business judgment; Mr. Metz seconded the motion. The motion carried unanimously.
Mr. Novak nominated Member Ed Kerns to chair a committee to review signs in the common areas. Mr. Kerns declined the nomination. Mr. Novak withdrew his appointment.
Mr. Metz addressed the vacancy created on the Board, as a result of Bill Goaziou's recent passing. He said that after careful consideration. he nominates Ed Fiedler to fill the vacancy. Mr. Rooney seconded the nomination. Mr. Novak called for further nominations; none were made. The appointment of Mr. Fiedler was approved unanimously. (The following correction was made on June 16, 2008) The appointment will expire at the annual Homeowner's Meeting in March 2009.
The Board set the next meeting date: June 16, 2008 at 7 p.m. in the Clubhouse.
There being no further business to come before the Board, Mr. Metz moved to adjourn the meeting; Mr. Rooney seconded the motion. The motion carried unanimously. The motion was adjourned at 8:05 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSSpecial Board of Directors MeetingMay 2, 2008The meeting was called to order at 9:30 a.m. The meeting was properly noticed. Mr. Banks, Mr. Metz, Mr. Novak and Mr. Rooney were in attendance. Also present was Mr. Paul Wean, legal counsel for the High Vista Homeowner’s Association. Issues pertaining to pending and/or potential litigation were discussed. The meeting adjourned at 11:35 a.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSORGANIZATIONAL MEETINGApril 21, 2008A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Monday, April 21, 2008. The meeting was called to order by President John Novak at 7:07 p.m. The following Board members were in attendance: Mr. Novak, Bob Banks, David Metz, and Richard Rooney. Bill Goaziou was absent. Community Association Manager Tina Morbitzer was also in attendance. Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance. Mr. Novak asked the Board members to review the minutes of the April 1, 2008 Board Meeting, which was a continuation of the previously-recessed Organizational Board Meeting held March 18, 2008. There being no additions or corrections, the minutes stand as presented. Mr. Novak asked the Board members to review the minutes of the second Board Meeting held April 1, 2008. There being no additions or corrections, the minutes stand as presented. Mr. Novak asked the Board members to review the minutes of the Board Meeting held April 14, 2008. Mr. Banks moved to redo the minutes in a way so that people can understand what the Board was talking about. Mr. Novak seconded the motion. Mr. Banks and Mr. Novak voted in favor of the motion. Mr. Rooney and Mr. Metz opposed the motion. The motion failed. After further discussion, the Board agreed to readdress the minutes of the April 14, 2008 meeting at the next regularly-scheduled meeting. Mr. Harrelson, Assistant Treasurer, stated that he did not have a full report to make, because he has only taken over recently. Chairperson Betty Barrett presented a report on the Kitchen Renovation project, a copy of which is attached and made part of the minutes. Mr. Novak asked when Mrs. Barrett expects the Kitchen Committee to disband. Mrs. Barrett reported that there are additional goals, such as replacing the flooring and repairing the delaminated cabinet fronts. Chairperson Richard Spurr presented a report for the Insurance Committee, a copy of which is attached and made part of the minutes. Member Jim Kenney, reporting for the Pool Committee, said that their main focus is on the pool deck. Several options will be considered, including a) pavers b) stripping the deck with a power sander, and then repainting the deck c) or just strip the worst areas and repaint the entire deck. He stated that no decisions had been made. Manager Tina Morbitzer announced that approximately 50 letters had been sent to owners, alerting them to the problem of mildew on their roof. She stated that only roof specialists must be engaged, so as to avoid removing the gravel from the roof surface. Mrs. Morbitzer also presented the Board with some additional details on delinquencies. Mr. Metz reported on maintenance projects, as follows: a) he has done some research on safe ways to remove mildew from roofs; b) chair racks have been reinforced and welded; c) the deck by the overlook and gazebo on Cunningham Drive has been re-nailed, and a new ramp was built leading to the deck; d) mold under the mailboxes has been treated; e) he and Ed Fiedler are developing an approved application of primer and paint for driveways; f) some of the plants have been replaced; g) all the carpets in the Clubhouse have been cleaned. Possible future projects under consideration are: a) redesign the hand-weight rack in the Exercise Room; b) seal all the rest of the sidewalks; c) look into replacing some of the pool furniture; d) look into replacing some of the Bar furniture; e) paint the outside of the Clubhouse; f) prune some of the trees; g) repair street signs on an as-needed basis, or replace all street signs; h) Find products that will help prevent roof mildew; i) solar heat for the pool. Mr. Metz announced that he needs someone to take over as Maintenance Chair, and asked for volunteers. Mr. Novak moved to rescind the motion made April 1, 2008, wherein the Board changed Mr. Rooney’s title from Vice President to First Vice President; such rescission will mean that Mr. Rooney will serve as Vice President. Mr. Metz seconded the motion. The motion carried unanimously. Mr. Novak moved to rescind the motion made April 1, 2008, wherein the Board changed Mr. Metz’ title from Director to Second Vice President; Mr. Rooney seconded the motion. The motion carried unanimously. Mr. Banks moved that the Board accept the proposed letter, dated January 4, 2008, addressed to Ridgewood Lakes Master Association. Mr. Metz seconded the motion. Mr. Metz proposed changing the word “she” to “Pam Fauer”. He further proposed adding to the paragraph about irrigation “plus the cost of materials”, and adding the following phase to the paragraph regarding landscapers who damage sprinkler heads “at no charge.” Mr. Metz suggested that corporate counsel review the proposed letter, to determine whether High Vista has the right to ask for the requested information, and whether the proposed letter is the best way to make such a request. Mr. Novak asked Mr. Banks to make the suggested changes, while Mr. Novak sets an appointment with Corporate Counsel, so that all Board members may review the proposed letter with counsel. Mr. Banks amended his original motion to include the proposed changes and to submit his letter to counsel for prior approval. Mr. Metz seconded the amendment. The amendment passed unanimously. The Board then accepted the original motion as amended, unanimously. Mr. Banks moved to have the Board send his proposed letter to the Travelers, dated April 21, 2008. Mr. Metz seconded the motion. Mr. Metz suggested eliminating the sentence “Can you explain why you did not defend the litigation?” Mr. Banks moved to amend his original motion, so as to delete the sentence quoted above. Mr. Rooney seconded the amendment. The Board approved the amendment unanimously. The Board then approved the original motion, as amended, unanimously. Mr. Banks moved to keep the 2008 Annual Meeting and Election of Directors materials at High Vista. Then Mr. Banks moved to post the following items in the library: 1) the proof of mailing indicating that the Association mailed proxy letters to all homeowners; 2) A list of undelivered ballots; 3) a copy of the last proxy and the previous three proxies for comparison; 4) a list of all persons who were denied or discouraged the right to vote their proxy for their candidate of choice at the last Annual meeting and 5) A list of all persons whose votes the Association received. Mr. Banks then withdrew his motion. Mr. Banks moved to keep the box of 2008 Annual Meeting and Election of Directors’ materials at High Vista. Mr. Metz seconded the motion. Mr. Rooney amended the motion to add that Mr. Banks accept responsibility for maintaining the records in the box, and be responsible for posting information in the library. Mr. Metz seconded the amendment. The Board approved the amendment unanimously. The original motion was then approved unanimously as amended. Mr. Banks moved to have the President prepare the Board agenda at least one week in advance, and then send the proposed agenda to the other Board members for their input. The motion died for lack of a second. Mr. Banks moved that the Board explain their lack of adherence to 720.303, and specifically the following phrases: “members have the right to attend … when a final decision will be made regarding the expenditure of association funds.” Mr. Novak seconded the motion. Mr. Rooney stated that members have always been allowed to attend Board meetings. The motion failed, with Mr. Novak, Mr. Metz and Mr. Rooney opposing the motion, and Mr. Banks abstained because he was in a bad mood. Mr. Banks moved that all Board members, in the future, should attend all attorney selection meetings. The motion died for lack of a second. Mr. Banks moved that the President explain a) why the word petition does not mean “an earnest request” as defined in Merriam-Webster, b) why a member is not a “voting interest” as defined in Chapter 720, c) why the Board’s actions seem to be limiting members’ rights to speak rather than expanding the rights of members to speak, d) And how the President associates the 20% rule in Chapter 720 (which can be used by members to force an item on the agenda) with the member’s right to speak about items on the Board Meeting’s agenda. The motion died for lack of a second. Mr. Novak moved to appoint Mr. Rooney to lead a team, consisting of all committee chairmen, who will work to create an organizational chart in order to coordinate all volunteer activities. Mr. Metz seconded the motion. The motion carried unanimously. The Board set the next meeting date: May 19, 2008 at 7 p.m. in the Clubhouse. There being no further business to come before the Board, Mr. Novak moved to adjourn the meeting; Mr. Metz seconded the motion. The motion carried unanimously. The motion was adjourned at 8:35 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSSpecial Board of Directors MeetingApril 14, 2008The meeting was called to order at 3:30 p.m. The meeting was properly noticed. Mr. Banks, Mr. Metz, Mr. Novak and Mr. Rooney were in attendance. Mr. Novak made a motion to create the position of Assistant Treasurer. The Assistant Treasurer will have full authority to act as Treasurer in the Treasurer’s absence. Mr.Metz seconded the motion. There was no discussion. The motion carried unanimously. Mr. Novak made a motion to create the position of Assistant Secretary. The Assistant Secretary will have full authority to act as Secretary in the Secretary’s absence. Mr. Rooney seconded the motion. There was no discussion. The motion carried unanimously. Mr. Novak called for nominations to the position of Assistant Treasurer. Mr. Metz nominated Frank Harrelson. Mr. Rooney seconded the nomination. There were no other nominations. Mr. Harrelson was appointed to the position of Assistant Treasurer by unanimous vote. Mr. Novak called for nominations to the position of Assistant Secretary. Mr. Metz nominated Goldie Goldacker. Mr. Rooney seconded the nomination. There were no other nominations. The Board approved the nomination of Mr. Goldacker by a 3 -1 vote. Mr. Banks opposed the nomination. Mr. Novak moved to appoint a successor to himself as Chairman of the Finance Committee. Mr. Rooney seconded the motion. Mr. Novak explained that he wanted no apparent conflict by holding the position of presiding officer and Finance Chairman. Mr. Novak nominated Mr. Harrelson to the position of Finance Chairman. Mr. Rooney seconded the motion. There were no other nominations. The nomination was approved by unanimous vote of the Board. Mr. Novak made a motion to retain the law firm of Wean & Malchow to replace Becker & Poliakoff as legal counsel for the association. Mr. Rooney seconded the motion. Discussion was held addressing such issues as: the interview process, differences between the law firms interviewed, rate structures, conflict of interest issues, attorney ratings, etc. The motion to retain the law firm of Wean & Malchow was then approved by unanimous vote of the Board. Mr. Banks made a motion to allow members to speak at Board meetings on any item that comes up for discussion for 3 minutes. Mr. Novak seconded the motion. A lengthy discussion ensued. Mr. Banks stated his belief that members have the right to speak on any agenda item that arises during a meeting. Mr. Novak distributed copies of Florida Statutes 720.303 with various items underlined. Discussion then centered around the issue of members right to speak on items placed on the agenda by petition of the voting interest, the intent of the Florida Statute, and creating written reasonable rules allowing members to speak. The motion failed by a 3-1 vote. Mr. Metz, Mr. Novak and Mr. Rooney opposed the motion. Mr. Banks made a motion that the Board be supplied with the rules of order under which future Board meetings will be conducted. The motion failed for lack of a second. Mr. Banks made a motion to provide rules of order regarding the conduct of Board meetings. There was no second. The motion failed for lack of a second. Mr. Banks made a motion to properly create the offices of 1st vice president and 2nd vice president. The motion was seconded by Mr. Novak. In discussion, Mr. Banks stated that appointments were made to positions that had not been properly created. Mr. Novak agreed with Mr. Banks and stated that he erred in the appointments made during the 4-1-08 meeting and that corrections would be made at the next Board meeting. The motion passed unanimously. Mr. Banks made a motion to have Mr. Novak apologize him for nominating him to the position of Secretary. The motion was seconded. In discussion, Mr. Metz stated that he nominated Mr. Banks for Secretary as he felt that Mr. Banks would be the best person for the job. Mr. Banks then withdrew his motion. Mr. Banks moved to have Mr. Novak apologize to him for not reprimanding a Board member who made a comment that was out of order criticizing him (Mr. Banks) for refusing to accept the office of Secretary. Mr. Novak seconded the motion. Mr. Novak admitted he should have hit the gavel when inappropriate remarks were made to Mr. Banks. Mr. Novak apologized. Mr. Banks made a motion that the Board members agree that the Board has a fiduciary responsibility to the community. Mr. Novak seconded the motion. No discussion. The motion passed unanimously. Mr. Banks made a motion that the HOA president, sign all written instruments. Mr. Rooney seconded the motion. Discussion followed concerning prior year tax returns that appeared to be unsigned. The motion was change to: the president will sign all tax returns of the organization. Mr. Rooney seconded the motion. The motion passed unanimously. Mr. Banks made a motion that the Board recognize that this HOA is subject to Chapters 617 and 720 of the Florida State Statutes. Mr. Metz seconded the motion. In discussion, Mr. Banks explained discussions he had with legislators and others on which statute has precedence. Since this issue is legal in nature, it was agreed to consult with legal counsel on this matter. The motion was tabled. Mr. Banks made a motion to readdress a letter previously written to the Master Association requesting detailed accounting of expenditures. Mr. Novak seconded the motion. Mr. Banks explained what he sees as irregularities in expense increases and a lack of detailed information relating to expenditures. The motion passed unanimously. Mr. Banks made a motion that the Board agree to place a spending cap of $10,000 on all capital improvements and personal property spending other than expenditures for maintenance. No second. The motion failed for lack of a second. Mr. Banks made a motion that this HOA maintain up to the minute records from the County regarding our By-Laws, Articles of Incorporation and our Covenants, Conditions and Restrictions. Mr. Metz seconded the motion. Discussion included procedures in place by Morbitzer Communities and review of latest amendment to the By-Laws dated March 2003. After discussion, Mr. Banks withdrew his motion. Mr. Banks made a motion to file a claim with our insurance company regarding potential reimbursement of legal expenses incurred in a previous law suit. Mr. Rooney seconded the motion. After discussion it was agreed that Mr. Banks would draft a letter to the Insurance Company for Board review. The motion was tabled. Mr. Rooney made a motion to adjourn. Mr. Metz seconded the motion. The motion passed unanimously. Meeting adjourned 4:50 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSSPECIAL BOARD MEETINGApril 1, 2008A Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held on Tuesday, April 1, 2008. The meeting was called to order by President John Novak at 4:41 p.m. The following Board members were in attendance: Mr. Novak, Bob Banks, Bill Goaziou, David Metz, and Richard Rooney. Community Association Manager Tina Morbitzer was also in attendance. Mr. Novak announced that the meeting had been duly-posted, and that a quorum was in attendance. Mr. Novak asked the Board members to review the minutes of the February 18, 2008 Board meeting. There being no additions or corrections, the minutes stand as presented. Mr. Novak called for reports from officers. Mr. Banks had no report. Mr. Rooney advised that he and Mr. Novak have been consulting with various law firms in order to recommend new corporate counsel. Mr. Banks asked if there had been a resolution appointing Mr. Novak and Mr. Rooney to search for new attorneys. Mr. Rooney stated that he and Mr. Novak took on this search as elected officers. Mr. Novak said that it was within his purview to interview potential law firms. Mr. Novak said that the interviews had been at no charge. Mr. Banks said that if the law firms did not charge the association for these interviews, then he was retracting his objection. Mr. Metz had no report. Mr. Goaziou moved to authorize the President and the First Vice President to interview and meet with proposed attorneys in order to make recommendations to the Board. Mr. Rooney seconded the motion. The motion passed with Mr. Goaziou, Mr. Novak, Mr. Metz and Mr. Rooney voting in favor of the motion, and Mr. Banks opposing the motion. Mr. Novak moved that the following policy, (Procedural Policy 001) be adopted. The proposed policy reads as follows: “Any Board member presenting New Business for the Board’s consideration at a regular or special meeting of the Board will comply with this procedural policy. The presenting Board member will provide the other board members with a written notice in the form of a memorandum explaining the issue to be brought before the Board. The memorandum shall be reasonably detailed in order to provide the other members with adequate information so that meaningful dialog on the issue can occur at the meeting. Presenting member shall provide this notice at least 72 hours prior to the Board of Directors meeting. At the meeting, the presenting Board member will make a motion stating his recommendation on the issue presented. Once the motion is seconded, it will be “on the floor” and open for discussion, debate, amendment (if necessary) and finalization. This procedural policy may be amended or suspended by majority vote of the Directors.” Mr. Rooney seconded the motion. The motion carried unanimously. Mr. Novak moved that the following policy (Procedural Policy 002) be adopted. The proposed policy reads as follows: “It is the policy of the Board that no correspondence will be initiated by any Board member, indicating by the signature and title, that the member is acting on behalf of the Board without the expressed majority approval of the Board. Exceptions to this Policy include correspondence necessary to conduct day-to-day business operations. This procedural policy may be amended or suspended by majority vote of the Directors.” Mr. Metz seconded the motion. Mr. Banks presented a letter dated April 1, 2008, addressed to the Board of Directors, which reads as follows: “I am duly elected by the members of the High Vista at Ridgewood Lakes Homeowners Association, Inc. (HOA) to represent them as a member of their Board of Directors. From time to time, I may choose to speak out, in writing or otherwise, as a representative of those who elected me to the position of Director, High Vista at Ridgewood Lakes Homeowners Association, Inc. Acting in this capacity, the other members of the Board may not in any way infringe on my right to represent those who elected me. What you are proposing seems to be the equivalent of telling our congressmen that they can not act on behalf of their constituents without getting a majority resolution of Congress. If you believe I am wrong, please advise in writing. Sincerely, Robert Banks, Director High Vista at Ridgewood Lakes Homeowners Association, Inc.” The motion carried, with Mr. Goaziou, Mr. Novak, Mr. Metz and Mr. Rooney voting in favor of the motion, and Mr. Banks opposing the motion. Mr. Novak moved that the following policy (Procedural Policy 003) be adopted. The proposed policy reads as follows: “It is the policy of this Board that meetings will be conducted effectively and efficiently. Therefore, any person presenting an item before the Board will comply with the following guidelines. Reports of Officers will be limited to five (5) minutes per Officer. Reports of Community Manager will be limited to five (5) minutes. Reports of Standing Committees will be limited to three (3) minutes per each such Committee. Reports of Special Committees will be limited to five (5) minutes per each such Committee. Reports of Association members who have properly petitioned to speak before the Board on a specific agenda item will be limited to three (3) minutes. With respect to Unfinished Business (continued from a previous meeting) and New Business: The member presenting New Business will have ten (10) minutes to make his presentation and motion. Upon attaining a second for the motion, the motion will be “on the floor” and open for discussion. Each of the other Board members will have five (5) minutes to offer their views on the issue. The presenting member will then be afforded another five (5) minutes to further clarify his position. Other Board members will then be limited to two (2) minutes. This process will continue at the (5) minute (2) minute intervals until debate is concluded. If debate on motion is held over to the next meeting as Unfinished Business, the speaking limits will resume as if the debate was continuous from the original debate. A Motion can be made to extend the limits to a specified length of time on an “as needed” basis. This policy may be amended or suspended by majority vote of the Directors.” Mr. Rooney seconded the motion. The motion carried unanimously. The Board set the next meeting date: April 21, 2008 at 7 p.m. in the Clubhouse. Mr. Novak opened the meeting to members, for discussion of items of mutual interest. There being no further business to come before the Board, Mr. Novak moved to adjourn the meeting; Mr. Metz seconded the motion. The motion carried unanimously. The motion was adjourned at 5:55 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSORGANIZATIONAL MEETINGMarch 18, 2008An Organizational Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. was held at the Clubhouse at High Vista on Tuesday, March 18, 2008. The meeting was called to order by Bill Goaziou at 8:58 p.m. The following Board members were in attendance: Mr. Goaziou, Bob Banks, Dave Metz, John Novak, and Richard Rooney. Mrs. Morbitzer verified that the meeting had been duly posted, and that a quorum of the Board was in attendance. Mr. Goaziou announced that he would not consider being nominated for the office of President. Mr. Goaziou called for nominations for the office of President of the Association. Mr. Metz nominated Mr. Novak; Mr. Goaziou seconded the motion. There being no further nominations, Mr. Novak was selected as President. Mr. Goaziou nominated Mr. Rooney for the office of Vice President; Mr. Novak seconded the motion. There being no further nominations, Mr. Rooney was selected as Vice President. Mr. Novak announced that he would like to adjourn this meeting until April 1, 2008, at 4 p.m., at which time the Board will reconvene, in order to select additional officers of the corporation. There being no further business to come before the Board, Mr. Goaziou moved to adjourn the meeting; Mr. Metz seconded the motion. The meeting was adjourned at 9:01 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSRECONVENED ORGANIZATIONAL MEETINGApril 1, 2008The Organizational Board Meeting of High Vista at Ridgewood Lakes Homeowners Association, Inc. originally held March 18, 2008, was reconvened at the Clubhouse at High Vista on Tuesday, April 1, 2008. The meeting was called to order by President John Novak at 4:02 p.m. The following Board members were in attendance: Mr. Novak, Bob Banks, Bill Goaziou, David Metz, and Richard Rooney. Community Association Manager Tina Morbitzer was also in attendance. Member Goldie Goldacker presented Mr. Novak with a gavel and base, inscribed with the names of the Presidents of the Association. Mr. Novak asked the Board members to review the minutes of the March 18, 2008 Organizational Board meeting. There being no additions or corrections, the minutes stand as presented. Mr. Banks moved to adjourn the meeting, since he believed that it has not been called according to the Bylaws. The motion died for lack of a second. Mr. Novak moved to amend the position that Mr. Rooney assumed at the March 18, 2008 meeting, by changing the title to First Vice President. Mr. Metz seconded the motion. The motion carried, with Mr. Rooney, Mr. Metz, Mr. Novak and Mr. Goaziou voting in favor of the motion, and Mr. Banks opposing the motion. Mr. Metz nominated Mr. Banks to serve as Secretary. Mr. Rooney seconded the nomination. The nomination was approved, with Mr. Rooney, Mr. Metz, Mr. Novak and Mr. Goaziou voting affirmatively, and Mr. Banks opposing the nomination. Mr. Banks immediately resigned the position. Mr. Rooney nominated Mr. Goaziou to serve as Secretary/Treasurer. Mr. Metz seconded the nomination. The nomination was approved, with Mr. Rooney, Mr. Metz, Mr. Novak and Mr. Goaziou voting affirmatively. Mr. Banks abstained from voting, because he believes that the meeting was improperly held. Mr. Rooney nominated Mr. Metz to serve as 2nd Vice President. Mr. Goaziou seconded the nomination. The nomination was approved, with Mr. Rooney, Mr. Metz, Mr. Novak and Mr. Goaziou voting affirmatively. Mr. Banks abstained from voting, because he believes that the meeting was improperly held. There being no further business to come before the Board, Mr. Metz moved to adjourn the meeting. Mr. Goaziou seconded the motion. The motion carried unanimously. The meeting adjourned at 4:28 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSORGANIZATIONAL MEETINGFebruary 18, 2008A Board Meeting of the High Vista at Ridgewood Lakes Homeowners Association, Inc. was held at the Clubhouse at High Vista on Monday, February 18, 2008. The meeting was called to order by President Bill Goaziou at 7:01 p.m. The following Board members were in attendance: Mr. Goaziou, Bob Banks, Jack Bunker, Ed Kerns, and Richard Rooney. Community Association Manager Tina Morbitzer was also in attendance. Mr. Goaziou confirmed that the meeting had been duly posted. Mr. Goaziou asked the Board members to review the minutes of the meeting held January 21, 2008. Mr. Banks asked that the second to the last sentence be changed from “Member Sue Frosch addressed the Board about her concerns regarding delivery of the Association documents to new purchasers” to “Member Sue Frosch addressed the Board about her concerns regarding the lack of delivery of the Association documents to new purchasers”. Mr. Bunker moved to accept the minutes as corrected. Mr. Rooney seconded the motion. The motion carried unanimously. John Novak presented the financial report for the month of January 2008. Dave Metz presented the Maintenance Report. Mr. Metz stated that he had attempted to contact every pool service contractor in the area. He presented a schedule of those he had contacted. He recommended accepting a contract with Complete Pool Care, the existing pool service contractor. Mr. Bunker moved to accept the Complete Pool Care contract; Mr. Rooney seconded the motion. Mr. Bunker, Mr. Goaziou, and Mr. Rooney voted in favor of the motion. Mr. Banks and Mr. Kerns opposed the motion. The motion carried. Mrs. Morbitzer explained the relationship between Maintenance Manager David Johnston, High Vista, and Resource Management, Inc. Mr. Banks announced that the Polk County Planning Commission voted unanimously to require JL Land to build a Southern exit out of Ridgewood Lakes within three years. This exit will allow High Vista residents access to the traffic light at Publix without having to travel on US27. This access will be via the curve on Holly Hill Road, which is currently the Del Webb construction access. Mr. Banks reported that a fire station has been approved at the curve on Holly Hill Road. Mr. Bunker, in discussing the shows that are booked four times a year, moved that the Clubhouse be closed the day of each show, except for the Communications Room and the Bar service window for the pool. Mr. Rooney seconded the motion. Mr. Banks, Mr. Bunker, Mr. Goaziou and Mr. Rooney voted in favor of the motion. Mr. Kerns voted against the motion. The motion carried. Mr. Bunker moved that the 2008/2009 Activities calendar be established only after the four shows have been booked for the season, and that this procedure remains in place for future years. The motion died for lack of a second. At the January Board meeting, the Board appointed Clarence Goldacker to a one-year term as secretary of the Association, subject to review by counsel. Based on counsel’s advice, Mr. Banks moved to modify the appointment to March 18, 2008, at which time the Board of Directors will have the opportunity to appoint a secretary for the next twelve months. Mr. Bunker seconded the motion. The motion carried unanimously. Mr. Goaziou explained that the renewal of the contract with Morbitzer Communities, Inc. had occurred at a special meeting of the Board, and the motion to renew had not been recorded in the minutes. Mr. Rooney moved to ratify the prior approval of the Morbitzer contract; Mr. Bunker seconded the motion. Mr. Kerns, Mr. Goaziou, Mr. Bunker, and Mr. Rooney voted in favor of the motion. Mr. Banks opposed the motion. The motion carried. Mr. Banks moved to adopt a rule establishing a three-minute time limit per topic, for remarks made by individual non-Board members attending a Board meeting. Mr. Bunker seconded the motion. The motion carried unanimously. The eight members seeking to be elected to the 2008/2009 Board of Directors then made individual presentations to the members, limiting their remarks to five minutes each. Several members in attendance stated that the firm of Becker & Poliakoff, current corporate counsel for High Vista, also represents Ridgewood Lakes HOA, and that they believe this to be a conflict of interest, as it affects High Vista. Mr. Goaziou stated he would check into this issue, and, if he found that the law firm does represent both entities, he would dismiss the law firm. There being no further business to come before the Board, the meeting adjourned at 8:55 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSORGANIZATIONAL MEETINGJanuary 21, 2008A Board Meeting of the High Vista at Ridgewood Lakes Homeowners Association, Inc. was held at the Clubhouse at High Vista on Monday, January 21, 2008. The meeting was called to order by President Bill Goaziou at 7:03 p.m. The following Board members were in attendance: Mr. Goaziou, Bob Banks, Jack Bunker, Ed Kerns, and Richard Rooney. Community Association Manager Tina Morbitzer was also in attendance. Mr. Goaziou confirmed that the meeting had been duly posted. Mr. Bunker moved to accept the minutes of a Board meeting held November 19, 2007. Mr. Rooney seconded the motion. The motion carried unanimously. Mr. Bunker moved to accept the minutes of a Board meeting held December 17, 2007. Mr. Banks seconded the motion. The motion carried unanimously. Mr. Goaziou announced that Mr. Kerns had resigned as secretary. Mr. Rooney moved to accept Mr. Kerns' resignation; the motion was seconded by Mr. Bunker. The motion carried unanimously. John Novak presented the financial report for the twelve months ending December 31, 2007. Mrs. Morbitzer presented the property manager’s report. Dave Metz presented the Maintenance Report. Mr. Metz discussed the proposed renewal contract from the existing pool contractor. After discussion, Mr. Metz said he would get two more bids for comparison purposes. Mr. Metz presented the proposed renewal contract from the existing janitorial company. Mr. Bunker moved to accept the contract; Mr. Rooney seconded the motion. Mr. Rooney, Mr. Bunker and Mr. Goaziou voted in favor of the motion. Mr. Banks opposed the motion. Mr. Kerns abstained from voting. The motion carried. Mr. Banks said he had reviewed the mowing contracts and believed that he had found duplication on invoices, wherein the Master Association was paying to mow the same area that High Vista was paying for. Mr. Banks stated that he would write the Master Association for clarification. Mr. Goaziou announced that the Board members would be meeting with new Corporate Counsel on January 24, 2008 at 2 p.m. at the offices of Becker & Poliakoff. Mr. Goaziou told Board members to submit their list of questions in advance to Mr. Bunker, so that Attorney Chris Draper could be prepared for the meeting. Mr. Goaziou announced that Jack Bunker will chair the committee to facilitate the election of directors, and that Member Fred Frohmann will be on the committee. Mr. Bunker announced that the lights on the boulevard are now functioning properly, and that the Master Association may have a reduction of approximately $42,000 on the power bill, as a result of duplication of billing by the power company. Mr. Bunker moved to unlock the doors leading from the clubhouse to the pool during the day. Mr. Goaziou seconded the motion. After discussion, Mr. Bunker voted in favor of the motion. Mr. Banks, Mr. Kerns, Mr. Goaziou, and Mr. Rooney voted against the motion. The motion was defeated. Member Eleanor Weston presented a check to the Association for $1,155.00, from the sale of the new Telephone & Email Directory. Mr. Banks announced that on February 5, 2008, he would make a presentation showing the various parcels of land owned by High Vista. Member Mernette Lefew reminded the members that the High Vista Garage Sale would be March 1, 2008, between the hours of 8 a.m. and 1 p.m. Mr. Rooney moved to instruct the Master Association to keep the front gate open between 8 a.m. and 1 p.m. on March 1, 2008. Mr. Banks seconded the motion. The motion carried unanimously. Member Suzi Grubb spoke about the value of a harmonious community. Mr. Goaziou moved to appoint Mr. Rooney to fill the position of secretary. Mr. Banks seconded the motion. Mr. Rooney declined the appointment. Mr. Goaziou withdrew his motion. Mr. Banks withdrew his second. Mr. Rooney made the following motion: “As per Article VIII, Section 6 of the Bylaws, I submit the name of Mr. C. Goldie Goldacker to fill the office of secretary as of January 21, 2008 according to the Bylaws Article VIII, Section 4 (Special Appointments), for a period of one year from this date, and be assigned all the duties of the office as outlined in Article VIII, Section 8(c) (Office of the Secretary).” Mr. Banks seconded the motion. Subject to legal opinion from Corporate Counsel, the Board members voted unanimously to accept the motion. Member Sue Frosch addressed the Board about her concerns regarding the lack of delivery of the Association documents to new purchasers. There being no further business to come before the Board, the meeting adjourned at 8:45 p.m.
Signed:_____________________________
HIGH VISTA BOARD OF DIRECTORSORGANIZATIONAL MEETINGDecember 17, 2007A Board Meeting of the High Vista at Ridgewood Lakes Homeowners Association, Inc. was held at the Clubhouse at High Vista on Monday, December 17, 2007. The meeting was called to order by President Bill Goaziou at 7:07 p.m. The following Board members were in attendance: Mr. Goaziou, Bob Banks, Jack Bunker, and Ed Kerns. Richard Rooney was absent. Community Association Manager Tina Morbitzer was also in attendance. Mr. Kerns confirmed that the meeting had been duly posted. John Novak presented the financial report for the eleven months ending November 30, 2007. Mr. Banks moved to accept the minutes of a Board meeting held November 21, 2007. Mr. Bunker seconded the motion. The motion carried unanimously. Dave Metz presented the Maintenance Report, on behalf of Rich Rooney, who was out of town due to a family matter. Mr. Metz gave an overview of past projects: a) installed new air conditioner in the bar b) redesigned storage spaces c) rewired the bingo board d) added a chlorine system for the pool e) replaced the cooler and the ice machine in the bar f) helped the Kitchen Committee in their renovation g) replaced the wiring in the speaker system h) removed trees, which were hit by lightning, and thus will save on pruning charges i) quarterly maintenance on air conditioning equipment is now done in-house j) arranged for tree trimmers to remove queen palms for individual homeowners, at $150 per tree, including stump grinding k) stayed within budget. He reported on current projects: a) shuffleboard court resurfacing has begun b) the tennis court will be cleaned c) area around tennis court will be graded d) camera will be installed to show movies and PowerPoint presentations on a large screen, using the clubhouse sound system e) carpets will be cleaned in January 2008 f) working on permitting for the installation of a kitchen hood g) working on a new sealant to reduce mildew h) Section 3 sign will be redone within the next few days i) working on a new contract for the Clubhouse cleaning crew j) working on a new contract with the pool service contractor k) Member Ed Fiedler and Dave Metz are reviewing the association’s policy, looking for holes in coverage and ways to save money on premiums. Mr. Metz also explained that various Association members are looking for recommendations on the finish of the pool deck. The Association spent almost $7,000 in paint and labor to paint the pool deck. Bleaching and pressure-washing has caused the deck to look shabby. Mr. Metz recommended forming a committee to investigate other communities, to determine solutions to the deck problem. Mr. Kerns asked why the Association hires outside contractors to clean the carpets in the clubhouse. Mr. Metz explained that, due to the high volume of traffic, the carpet needs deep-cleaning by professionals, whose equipment is better than rental equipment. Mr. Banks made a motion to give the Kitchen Committee $7,500.00 to finish the kitchen renovation. Mr. Bunker seconded the motion. The motion carried unanimously. Mr. Metz stated that he had brought sign-up sheets for volunteers to serve on the Insurance Committee and the Pool Deck Committee. Member George Foster announced that he was collecting donations for a holiday gift for the guards at the entrance gate. Member Eleanor Weston announced that the new email and telephone directories were now for sale for $5.00 a copy. Mr. Novak presented the adopted budget for Fiscal Year 2008. He stated that the new fee of $155.00 per month represents an increase of 7.27% since the last increase January 1, 2005. In that same period, there has been an increase of 30% in utilities, a 12% increase in the amount allocated to Reserves, and a 79% increase in insurance. The monthly assessment of $155.00 per month per home breaks down as follows: $25.00 for lawn service, $32.00 for cable; $26.00 towards the clubhouse mortgage; $13.00 towards reserves; $13.00 for landscape services in the common areas and at the Clubhouse; $12.00 for Clubhouse and common area utilities. The remainder ($34.00 a month) goes towards management ($5.00), maintenance manager ($4.00), major maintenance ($4.00); pool & deck area ($4.00) insurance and taxes ($3.00), legal ($3.00), and the remaining $11.00 to various categories. Mr. Banks moved to appoint a committee to insure that copies of all Association records be kept in the Clubhouse. Mr. Goaziou seconded the motion. The motion carried unanimously. Mr. Goaziou appointed Member Anne Kynast to chair such a committee. Mr. Banks asked: a) If we changed our access door policy because we bought the card key system to know who was in the building and pool at all times in order to minimize theft and to prevent non-residents from using the pool. He then noted that various groups were leaving the doors to the club house and gate to the pool open and unsupervised. Mr. Goaziou commented this was not a Board policy change but |